Jobs at The University of Chicago

Manages the Chicago Immunoengineering Innovation Center’s strategic planning, research infrastructure, grants, NIH T32 postdoctoral program, budgets, reporting, communications, partnerships, and scientific programming. Coordinates faculty, trainees, university offices, external agencies, and affiliated staff while ensuring funding compliance, quality assurance, and expanded program reach.

Operates scientific cyberinfrastructure including Linux compute clusters, GPU platforms, Ceph storage, Kubernetes environments, and data center hardware. Maintains monitoring, security patches, network performance, configuration management, and operational documentation. Deploys agentic AI research infrastructure, containerized services, and GitOps bundles using Kubernetes, Helm, Flux, and related tools. Supports distributed physics computing, batch systems, identity services, and AI/ML workloads while participating in operations support and hardware installation.

Provides strategic oversight of sponsored research billing, collections, cash management, revenue recognition, and financial compliance. Manages complex funding portfolios, interprets sponsor agreements and federal regulations, resolves billing and collection issues, oversees financial reporting, and strengthens internal controls. Leads process improvements, data analyses, reporting enhancements, staff mentoring, training, and cross-functional collaboration with faculty, administrators, sponsors, auditors, and finance offices.

Leads the Data & Democracy Research Initiative through research collaboration, partnerships, fundraising, grant development, public communications, and program administration. Manages staff, budgets, compliance, evaluation, and high-priority projects while engaging government, legal, civic, academic, media, and funding stakeholders. Translates quantitative and computational research into accessible policy recommendations, reports, visualizations, and public-facing materials. Serves as a spokesperson, supports research and consulting projects, and helps establish long-term strategic directions for democracy-related work.

Leads The Bloch Quantum Tech Hub’s strategy, governance, operations, partnerships, funding, and EDA award implementation. The role manages cross-institution programs, staff, councils, facilities, reporting, data systems, and stakeholder engagement to expand Midwest quantum manufacturing and supply-chain capabilities. It also oversees impact measurement, convenings, commercialization initiatives, and coordination across academic, government, industry, and international partners.

Provides administrative and office management support to the Executive and Artistic Directors, Managing Director, Board of Trustees, and theatre operations. Responsibilities include calendar and communication management, travel coordination, expense reporting, board meeting support, artist contracting assistance, office supplies and equipment oversight, basic IT support, event coordination, report preparation, and special projects.

Provides end-to-end project management and operational support for academic, student, alumni, and public-facing programs and events. Coordinates calendars, venues, catering, staffing, vendors, speakers, A/V, registration, and on-site logistics. Supports conferences, competitions, courses, and advisory meetings; maintains event-management tools and CRM data; analyzes budgets; and gathers participant feedback through surveys, interviews, and focus groups to improve future programming.

Processes hard-copy and electronic course reserves for Law School courses, retrieves and scans materials, maintains reserve records and web archives, communicates with faculty and library staff, and provides circulation desk customer service. Opens the library and reserves room, monitors reserve inquiries, refers acquisition needs, and maintains physical and digital exam resources. Requires physical handling of library materials and extensive computer use.

Advises undergraduate students pursuing business and finance careers through coaching, mock interviews, resume reviews, workshops, employer outreach, and career programming. Develops and manages career-readiness initiatives, events, treks, communications, and student engagement activities. Tracks student progress and outcomes in Salesforce, prepares reports for donors and university leadership, analyzes employment trends, and collaborates with employers, alumni, faculty, and career services colleagues. Occasional evening, weekend, and travel commitments are required.

Lead a team to operate and enhance the university's academic applications, manage incidents, change/release and vendor relations, oversee project delivery and resource planning, enforce ITSM and SDLC practices, and liaise with stakeholders to implement application strategy.

Provides administrative support to pulmonary and critical care faculty, clinical associates, and department leadership. Responsibilities include calendar and meeting coordination, travel arrangements, reimbursements, correspondence, reports, events, email and phone triage, website and distribution-list maintenance, budget monitoring, account reconciliation, and special projects. The role manages competing priorities, supports daily office operations, coordinates information flow, and handles confidential inquiries in an academic healthcare environment.

Leads the Animal Resources Center shipping and receiving dock, coordinating animal shipments, supply and equipment inventory, vendor communications, transport vehicle compliance, and USDA documentation. Supports research operations by maintaining records, analyzing data and specimens, conducting literature reviews, and assisting with reports and manuscripts. Coordinates equipment movement and works with facility supervisors, approved drivers, and research support teams to ensure efficient, compliant operations.

Provides reader services and administrative support for a special collections library. Responsibilities include registering researchers, circulating and safeguarding rare materials, monitoring reading room activity, responding to scan and reference requests, maintaining files and web pages, supporting fellowships and events, managing correspondence, compiling reports and statistics, and coordinating supplies. The role requires strong customer service, organization, discretion, communication, research knowledge, database proficiency, and the ability to handle fragile materials.

Supports Medicine and Biological Sciences Development fundraising activities, including donor and volunteer engagement, events, meetings, correspondence, gift processing, database maintenance, reporting, and fundraising materials. Coordinates logistics, researches development data, supports volunteer groups, and collaborates with fundraisers, vendors, campus colleagues, faculty, and donors to advance giving strategies and meet fundraising goals.

Leads graduate training programs and supervises administrators across a biomedical sciences division. Oversees recruitment, admissions, curriculum, events, budgets, fellowships, student data, trainee appointments, reporting, compliance, and program evaluation. Coordinates division-wide training grant administration, financial processes, academic progress tracking, communications, and process improvements while advising faculty, students, and institutional committees.

Administers NIH T32 and F31 training grant awards through post-award financial management, budget monitoring, expenditure tracking, stipend and salary allocation oversight, reporting, compliance reviews, audits, and account closeout. Serves as liaison to faculty, trainees, departmental administrators, University Research Administration, and NIH officials. Provides guidance on NIH policies, federal regulations, effort reporting, prior approvals, cost transfers, and institutional processes while maintaining award data and financial system integrity.

Leads academic affairs systems, policies, reporting, training, and process improvement. Manages Interfolio, REDCap, and Workday practices; maintains websites, templates, calendars, and reports; develops staff orientations and workshops; coordinates academic tracking and policy updates; conducts research and project planning; and may supervise and mentor staff.

Creates and manages visual content across social media, websites, email, and YouTube. Responsibilities include graphic design, short-form and higher-production video support, Canva template management, digital asset organization, accessibility compliance, paid social creative, website updates, email production, and social scheduling. The role translates complex climate and energy topics into compelling visual communications while maintaining brand consistency and supporting multimedia and communications teams.

Leads a team overseeing post-award research administration, including outgoing subawards, complex award portfolios, financial projections, transactions, reporting, agency approvals, policy updates, compliance, and process improvement. Supervises staff, manages performance and development, liaises with faculty, university offices, and external agencies, and ensures adherence to institutional and federal requirements.

Provides Tier 1 technical support for faculty, staff, and students across Windows and Apple devices. Responsibilities include troubleshooting hardware, software, connectivity, email, peripherals, and enterprise applications; configuring and upgrading endpoints; managing tickets and asset inventories; documenting solutions; maintaining security compliance; coordinating escalations; and delivering customer support through phone, email, chat, walk-up, and web channels.