Jobs at The University of Chicago

Support recruitment, admissions, and daily operations of the Collegiate Scholars Program. Coordinate outreach, review applications, assist with events, chaperone in-person activities, support summer program logistics, collect and analyze evaluation data, and communicate with students, families, and partners.

Provide one-on-one career advising and coaching for students pursuing business and finance careers; develop and run workshops, employer outreach, internship sourcing, Treks, program reporting, and track outcomes using Salesforce. Support communications, donor reporting, and program analytics.

Provide strategic leadership for alumni and community engagement, overseeing alumni relations, stewardship, annual giving, communications, and events. Design cohesive constituent experiences, lead campaign execution, develop donor relations strategy, manage budgets, and drive organizational change. Build and coach high-performing teams, foster cross-campus partnerships, and use data-informed continuous improvement to increase participation, retention, and philanthropic support.

Evaluate Full-Time MBA (and other Booth program) applications during designated reading rounds; participate in virtual training; holistically assess materials using internal criteria; recommend admission decisions with documented rationale; meet weekly hour commitments and deadlines while maintaining confidentiality and professionalism.

Advise 115-150 master’s students on academic planning, degree progress, and accommodations. Manage disability accommodations and testing logistics, liaise with faculty and central offices, maintain advising records in Salesforce, support international students with CPT/OPT, run onboarding and pre-orientation programs, and produce training and advising resources.

Plan, coordinate, and execute College events including speaker visits, Class Day, and the Undergraduate Research Symposium. Manage vendors, budgets, logistics, promotions, and post-event wrap-up. Develop event tools, templates, timelines, and communications; advise units across the College; and maintain relationships with internal and external partners to ensure high-quality event delivery.

Provide operational, administrative, and research support to Booth faculty and research staff: recruit and onboard RAs, manage Workday processes, maintain research websites, design staff programming, support SSRN and EDE+ alumni engagement, assist with course materials and grading, handle budgeting, grants, and financial processes, and ensure compliance with University policies.

Administer and deliver professional development programs connecting graduate students and postdocs with external audiences. Design and facilitate skill-building workshops, provide one-on-one coaching in public speaking and career readiness, plan large-scale events, build employer and alumni relationships, create career communications, and contribute to team initiatives supporting graduate student and postdoc professional development.

Lead assessment and modernization of the University's AURA (Huron) research suite, drive fit-gap analysis and phased SaaS migration, coordinate module upgrades and integrations (Workday, Oracle, reporting tools), manage vendor relationship with Huron, oversee project plans, testing, training, change management, QA, and promote AI use across research administration systems.

Provide one-on-one and group career coaching to full-time MBA students, design and deliver career education programming (in-person and virtual), partner with student organizations and employers, manage special projects, research market trends, and serve as a liaison to employers to support recruiting and career outcomes.

Design, develop, and maintain enterprise BI solutions, semantic models, reports, and dashboards. Analyze and profile data, optimize performance, provide production support, and collaborate with IT and business stakeholders to migrate analytics to cloud platforms, enforce BI standards, and promote adoption of self-service analytics.

Provide administrative and technical support to 5-7 faculty: prepare course materials and Canvas sites, manage TAs, assist research with data cleaning, analysis, manuscript prep, and lab/center operations; coordinate events and budgets, reconcile accounts, maintain web pages, and ensure compliance with University policies.

Administers pre- and post-award activities for NIH training grants across BSD graduate and postdoctoral programs. Collects and curates trainee data, prepares NIH training tables, tracks outcomes, ensures sponsor compliance, advises on proposals, maintains data systems and divisional policies, and supports grant reporting and operations.

Coordinate and manage clinical trial activities including screening, enrollment, scheduling, informed consent, documentation (CRFs, IRB), adverse event reporting, specimen handling, sponsor interactions, and quality assurance for hematology/oncology studies.

Coordinate and manage moderately complex hematology/oncology clinical trials including screening, enrollment, informed consent, specimen collection/processing, data collection, adverse event monitoring, IRB submissions, SOP compliance, sponsor/site communication, and study closeout. Train backups and support audits while ensuring regulatory and patient confidentiality requirements are met.

Manage and coordinate moderately complex gastroenterology clinical trials from startup through closeout. Responsibilities include screening and enrolling subjects, obtaining informed consent, specimen collection/processing/shipping, data entry and CRF completion, adverse event monitoring and reporting, IRB submissions, SOP compliance, study scheduling, site visit coordination, training backup staff, and ensuring regulatory and confidentiality adherence.

Coordinate and manage moderately complex endocrinology clinical studies: recruit, consent, enroll, schedule and monitor participants; collect data and biospecimens; document per GCP and regulatory requirements; report adverse events; assist with regulatory submissions, reporting, presentations, and team collaboration.

Lead and perform complex data management for clinical research studies, ensure protocol adherence and data quality, oversee QA reviews and study documentation, identify operational trends, and supervise 1-2 data managers while collaborating with PIs and research offices.

Manage daily operations and facilities for Rockefeller and Bond Chapels and Ida Noyes Hall: conduct walkthroughs and inspections, prepare venues for events, coordinate vendors, supervise custodial and security services, support capital projects (construction/renovation), oversee maintenance and repairs, document findings, and perform related operational tasks. Work includes event logistics, staff scheduling, and occasional physical labor.

Lead day-to-day suite operations for two centers, managing front desk, vendor onboarding, contracts, procurement, financial processing, facilities coordination, student staff supervision, and event logistics. Establish processes, ensure compliance with institutional systems, train staff on expense and travel procedures, and support continuous operational improvements to maintain a professional, service-oriented environment.