Jobs at The University of Chicago

Plans and executes high-profile executive events, delegations, conferences, workshops, and receptions involving university leaders, trustees, government officials, industry executives, and external partners. Manages event design, logistics, vendors, budgets, guest lists, communications, on-site coordination, troubleshooting, post-event reporting, and special projects across domestic and international engagements.

Manages daily operations of a university coworking and event facility, including maintenance, safety compliance, space utilization, rental agreements, member services, access control, vendor coordination, procurement, budgeting, and event logistics. Promotes available spaces, manages reservations and contracts, supports facility efficiency, trains staff, and coordinates with university departments, contractors, security, and event partners. The role is on-site and includes occasional evenings, weekends, emergency response, and travel between Chicago locations.

Supports university-wide budgeting, forecasting, financial modeling, variance analysis, and performance reporting. Partners with academic and administrative units to develop budgets, evaluate financial results, recommend cost-containment strategies, and prepare leadership presentations. Builds scenario-based models using Excel, Oracle, and reporting tools; develops financial metrics and methodologies; researches financial trends; and supports budget-system testing and implementation.

Provide administrative and operational support for DIL: manage visa and appointment paperwork, onboarding/offboarding, recruitment for student workers, events and guest logistics, departmental communications, inventory and facilities coordination, vendor liaison, and leader calendar/administrative support.

Lead analytic and program coordination for interdisciplinary epidemiologic research. Oversee data integration, governance (DUAs/MOUs), project timelines, manuscript and grant support, regulatory compliance, and development of workflows across NIH-funded and multi-project studies.

Conduct and analyze experiments in a neurobiology research lab, contribute to grant writing and manuscripts, collaborate on new projects, present at meetings, and support research resource activities.

Provide high-level administrative and analytical support to Pediatrics section(s): manage calendars, meetings, travel and expenses, coordinate onboarding and credentialing, prepare reports, track deliverables, and support leaders with confidential correspondence and project coordination.

Support the Zhou Lab by maintaining mouse colonies and performing PCR genotyping, histology, and immunostaining. Conduct experiments, record and analyze data, perform literature reviews, assist with reports and manuscripts, and provide technical and administrative support under the direction of senior researchers and the principal investigator.

Lead assessment and modernization of the University's AURA (Huron) research suite, drive fit-gap analysis and phased SaaS migration, coordinate module upgrades and integrations (Workday, Oracle, reporting tools), manage vendor relationship with Huron, oversee project plans, testing, training, change management, QA, and promote AI use across research administration systems.

Independently coordinates moderately complex hematology/oncology clinical trials: screening, enrollment, informed consent, specimen handling, data collection, protocol adherence, IRB submissions, sponsor/site visits, adverse event monitoring, regulatory compliance, and training backup coordinators.

Support commercialization of faculty-led computer science and physical science ventures by managing portfolio tracking, connecting startups to funding, talent, and mentors, coordinating licensing and internal teams, preparing ventures for investor engagement, monitoring VC and technology trends, and supporting operational tasks like budget tracking and metrics analysis.

Co-lead a new 10-week AI safety replication program: select replication targets, mentor fellows, take technical ownership of replications, set publication standards, represent the program externally, and support fundraising and long-term planning. Work includes experimental design, review, writing, and coordination with XLab operations.

Manage and modernize lab operations: design systems and automations (including integration with the Chorus AI Assistant), oversee budgets and grant post-award operations, maintain HR and financial dashboards, coordinate onboarding and visas, support proposals and communications, supervise a part-time assistant, and drive continuous improvement across finance, HR, facilities, and events.

Provide high-level administrative and operational support for the institute, including calendar and travel management, financial transaction processing (GEMS/Oracle), event coordination, scheduling, reporting, and confidential support for faculty and leadership. Manage logistics, follow up on deliverables, and prepare operational recommendations and financial summaries.

Lead and manage the Human-Centered Weather Forecasts initiative at UChicago: develop strategy, oversee multi-disciplinary workstreams and staff, coordinate researchers and stakeholders, represent the initiative to governments and funders, and secure $20–$50M to scale AI-based forecasts and dissemination in low- and middle-income countries.

Manage and coordinate development and conduct of oncology clinical trial protocols. Supervise protocol coordinators, draft and edit protocol/consent documents, liaise with NCI and regulatory bodies, manage committee activities, resolve review issues, prepare amendments, support meetings and events, and assist with policy and administrative tasks.

Manage day-to-day operations for pediatric department sections, overseeing finance, HR, academic affairs, residency/fellowship coordination, research support, space/facilities, and special projects. Partner with faculty and staff on hiring, onboarding, grant support, reporting, and process improvements to ensure budgetary compliance and program effectiveness.

Provide clerical and mail/copy services for the Social Sciences Division: sort and deliver campus mail and packages, operate copiers and related equipment, assemble course packets, perform billing and data entry in Excel, handle cash register transactions, answer phones and assist customers, and complete assigned work orders and deliveries within priority timeframes.

Manage and coordinate moderately complex gastroenterology clinical trials from startup through closeout. Responsibilities include screening and enrolling subjects, obtaining informed consent, specimen collection/processing/shipping, data entry and CRF completion, adverse event monitoring and reporting, IRB submissions, SOP compliance, study scheduling, site visit coordination, training backup staff, and ensuring regulatory and confidentiality adherence.

Evaluate Full-Time MBA (and other Booth program) applications during designated reading rounds; participate in virtual training; holistically assess materials using internal criteria; recommend admission decisions with documented rationale; meet weekly hour commitments and deadlines while maintaining confidentiality and professionalism.