Project and Administrative Assistant

Galderma is the emerging pure-play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology. Since our foundation in 1981, we have dedicated our focus and passion to the human body's largest organ - the skin - meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin, we are in shapes our lives, we are advancing dermatology for every skin story.

We look for people who focus on getting results, embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all, they must be passionate about doing something meaningful for consumers, patients, and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future. Across our company, we embrace diversity and respect the dignity, privacy, and personal rights of every employee.

At Galderma, we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact.

Location: Uppsala, Sweden

Join Galderma, a leading global dermatology company with a strong international presence and a commitment to innovation, collaboration, and excellence. We offer exciting opportunities for personal and professional development in a dynamic and purpose-driven environment.

About the role:

We are currently seeking a proactive and detail-oriented Project and Administrative Assistant to support our Global Medical Affairs Strategy Aesthetic team. Although based in Sweden, this role is embedded in a truly international team and requires a strong understanding of global working styles and cross-cultural collaboration.

Key Responsibilities

• Lead the coordination and administrative execution of strategic and tactical Medical Affairs projects in alignment with company policies and procedures.

• Provide high-level administrative and operational support to the Department Head and associated teams.

• Manage logistics and administrative coordination for key medical customer-facing activities, including major global congresses and events, ensuring timely planning and flawless delivery.

• Oversee procurement and financial processes, including purchase requests, vendor contracts, and invoice tracking, in compliance with internal guidelines.

• Maintain departmental infrastructure including SOPs, training materials, archives, and digital collaboration platforms to ensure audit readiness and operational efficiency.

• Act as a central liaison between internal stakeholders and external partners, ensuring effective communication, follow-up, and execution of cross-functional initiatives.

Qualifications:

• High school diploma or higher education in a relevant field.

• Excellent fluency in English is required; proficiency in Swedish is an advantage. Strong ability to read and write professional documents in English is essential.

• Solid experience in administrative management, project coordination, financial processes, and working in dynamic organizations undergoing change.

• Previous experience providing administrative support to a manager with both local and international responsibilities.

• Demonstrated ability to take ownership and work independently, with strong organizational skills and the capacity to manage multiple priorities in a fast-paced environment.

What We Offer:

At Galderma, you’ll be part of a global team driving impactful medical initiatives. You’ll work in a collaborative, international setting that fosters growth, innovation, and continuous learning.