Project Adminstrative Coordinator

Under the supervision of the LMU Intellectual Character Initiative, this position performs a variety of clerical and administrative duties in support of the initiative and its Principal Investigators (PIs). Monitors the initiative’s communication and publicity. Assists with basic bookkeeping tasks related to the initiative budget and annual reporting. Provides logistical support for meetings and events. Tracks and documents progress toward the initiative’s goals, outcomes, and outputs.

Position Specific Responsibilities/Accountabilities

• Events

  • Schedule and manage events (e.g., public lectures, summer workshops, capstone conference) (mazevo.com).

  • Provide logistical support for project events, including: scheduling, helping with set-up, arranging catering, and other coordination as needed.

  • Oversee communication, travel, and hospitality for visiting scholars and speakers.

• Administrative tasks

  • Take minutes for Initiative Program meetings.

  • Order and maintain office supplies for initiative.

  • Build and maintain a data base of project participants and corresponding email list.

  • Organize documents (e.g., grant and workshop applications and follow-up reports) related to project activities.

  • Coordinate with campus partners as needed.

  • Coordinate payments, stipends, and honoraria for project activities and participants.

  • Provide administrative support for the PIs as needed.

• Bookkeeping and reporting 

  • Manage receipts and submit expense reports in Workday.

  • Complete end-of-year financial tasks as required by university and granting agency.

  • Assist with annual updates and other project reports for funder.

  • Track and document progress toward project goals, outcomes, and outputs.

  • Track attendance and participation at project events.

  • Work with Assessment Coordinator to develop, administer, and summarize results of several for initiative events.

• Communications

  • Assist PIs and MarComm with updates to initiative websites as needed.

  • Prepare and update printed materials as needed.

  • Coordinate promotion of project events across the university.

  • Disseminate requests for applications and proposals associated with project activities.

  • Assist the PIs with maintaining social media accounts as needed. 

• Perform other related duties as assigned

Loyola Marymount University Expectations

Exhibit behavior that supports the mission, vision, and values of the university.  Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.

Requisite Qualifications

• Typically, a high school diploma or equivalent. Bachelor’s degree in the humanities preferred. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.

• Two years of related job experience.

• Demonstrated communication, organizational, and interpersonal skills.

• Demonstrated computer competency in using typical office software, including MS Office (Word, Excel, PowerPoint, Outlook, Forms); skill in using basic office equipment (photocopier, scanner); and ability to learn university systems such as Workday and Mazévo.

• Familiarity with virtue epistemology and/or higher education pedagogy a strong plus.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position.

Staff Term (Fixed Term)

Salary range

$23.51 - $29.38 Salary commensurate with education and experience.

Please note that this position may not be eligible for visa sponsorship now or in the future.

Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)

LMU is committed to providing equal access to employment opportunities and ensuring a comprehensive recruitment and selection process for all applicants.

 

Individuals who require a reasonable accommodation to participate in any stage of the application, interview, or selection process may contact Human Resources at [email protected] or by phone at (310) 338-2723. Applicants who use relay services or other assistive communication technologies are welcome to utilize those services when contacting Human Resources.

 

When contacting Human Resources, please include the job posting number, title of the position and department for which you are applying. Applicants are not required to disclose the nature of a disability or provide medical information when requesting an accommodation during the recruitment process.

 

LMU will work with applicants in a timely and interactive process to identify and provide reasonable accommodations consistent with applicable federal and state law.