Project Administrator

Epic Sciences, Inc. is developing novel diagnostics to personalize and advance the treatment and management of cancer. Epic’s mission is to enable the rapid and non-invasive detection of genetic and molecular changes in cancer throughout a patient’s journey. The company was founded on a powerful platform to identify and characterize rare cells, including circulating tumor cells (CTCs). Our technology helps match patients to targeted therapies and monitor for drug resistance, so that the best treatment path can be chosen at every clinical decision point. Today, we partner with leading pharmaceutical companies and major cancer centers around the world. Epic’s goal is to commercialize our technology to increase the success rate of cancer drugs in clinical trials and improve patient outcomes by providing physicians real-time information to guide treatment choices.
SUMMARY:
The Project Administrator works closely with other members of the Translational Research, Laboratory Operations, Finance, and Quality teams to organize the data generated by relevant clinical and academic study activities. The successful person in this role will be well-organized, able to pay close and consistent attention to detail, and have solid administrative skills.

ELEMENTS:
Education/Experience: High school diploma or Associate’s degree in Business, Science or a related field. 2-4 years of relevant experience
Communication Skill: Reasonable skills to support straightforward interactions with consumers and colleagues.
Interpersonal Skill: Works effectively in a team environment; establishes relationships with supervisor and team members

Judgment: Knows who "customers" are and understands their needs and expectations; reasonable knowledge in a specific discipline, makes decisions in a low complexity environment
Execution: Gathers and prepares clinical study source data for computer entry by compiling and sorting information; processes clinical study source documents by reviewing data for deficiencies; verifies accuracy of customer and account data by reviewing, correcting, or combining data as necessary.
 
ESSENTIAL FUNCTIONS:

• Prepares clinical study source data for computer entry by compiling and sorting information; establishing entry priorities
• Processes clinical study source documents by reviewing data for deficiencies; resolving discrepancies by using standard procedures or returning incomplete documents to the team leader for resolution
• Maintains data entry requirements by following data program techniques and procedures
• Verifies entered customer and account data by reviewing, correcting, deleting, or reentering data; combining data from both systems when account information is incomplete; purging files to eliminate duplication of data
• Prepares routine status reports as needed for clinical studies
• Prepares source data paperwork for archiving
• Tests system changes and upgrades by inputting new data and reviewing output
• Maintains operations by following policies and procedures; reporting needed changes to appropriate personnel
• Ensures shipment of outgoing kits to clients in a timely manner
• Protects operations by keeping information confidential
• Contributes to team effort by accomplishing related tasks as needed
• Prepare agenda & minutes for internal/external project meetings as needed
• Assist with reconciliation of billable work to Finance as needed

ADDITIONAL DUTIES:
May perform additional duties as assigned or directed by management from time to time.
REQUIRED COMPETENCIES:

• Performance Orientation – Is driven by personal performance; achieves all objectives detailed in scorecards and comfortable with quantifiable assessments.
• Impact Orientation – Performs to stated objectives and driven to make an impact on company goals and patients’ lives.
• Competitive – Dedicated to a competitive spirit that supports the Epic Sciences’ goal to be the premier CTC technology in the industry.
• Sense of Urgency – Has the speed and agility dedicated to the company’s goals and performance.
• Ability to Handle Pressure and Ambiguity – Comfortable with the pressure to be the best and the ability maintain composure and focus in situations of ambiguity and uncertainty.
• Confidence - Confident in one’s skills and abilities; pursues everything with energy; demonstrates the drive and a need to finish especially in the face of resistance or setbacks.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms.
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• Transition from standing and sitting often.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• General office environment. Daily exposure to PCs and networks.
• The noise level in the work environment is usually moderate.

Disclaimer:
The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
Epic Sciences is an Equal Opportunity Employer and committed to the principle of diversity
PAY RANGE:
Hourly salary $22-$26/hour