Project Controls – Contract Administrator (Contract Administrator III)

Synopsis
The Contract Administrator reports to the TDIP Program Controls Manager. The Contract Administrator shall be responsible for working in collaboration with the project management team to ensure projects are delivered in compliance with all contractual terms and conditions and LAWA, City State and Federal requirements. These projects may include, but are not limited to: Airline Terminal Improvement projects, Airport Service Improvement projects, Terminal Development projects and Asset Renewal.
Position Description Summary
The successful candidate will have proven contract administration experience with complex, multi-phase, multi-million-dollar construction and/or renovation projects. Performs a broad range of contract administrative duties, including procurements, billings, insurance, badging, and compliance.
Key Identifiers for the Position
•Demonstrated experience administering and reporting on contracts for large-scale, complex projects; including developing and managing a progress reporting methodology for a complicated design effort. Experience with Design-Build and Construction Management at Risk delivery methods is desirable.
•Demonstrated ability to understand technical and complicated construction programs and the ability to communicate progress to both technical- and management-level personnel.
•Ability to work with others, a self-starter with results-driven focus.
Essential Job Duties
The Contract Administrator duties include, but are not limited to, the following:
•Collaborates with the Project Manager regarding disposition of contractual issues
•Preparing Contractual Correspondence
•Facilitate the meriting process of all potential change claims made by contractors, ensuring all appropriate subject matter experts have reviewed the claim
•Assembling Task Orders and Change Orders
•Review Concurrence Letters for conformance with contractual requirements
•Communicate all changes to budget commitments to the cost engineering team to ensure accurate and up-to-date project job costing reporting
•Monitoring insurance compliance
•Ensure proficiency and timeliness of contract administration for change documentation
•Prepare required reports and correspondence
•Attend various meetings, including pre-bid proposal and post-bid proposal debriefings
•Assist in the contract standardization process
•Monitor all aspects of contract compliance
•Assist in resolving problems and disagreements between contractors and LAWA
•Review contractor invoices for contractual compliance
•Conduct closeout actions upon contract completion such as final audit, payment, etc. under the direction of LAWA personnel
•Contribute to the advancement of PDG’s goals through commitment to productive collaboration with all stakeholders
Hardware/Software Knowledge
•Experience with project management software preferred
Professional Experience Level/Other Qualifications
•10 years or more of experience in the administration of commercial/government contracts
•Experience in alternative project delivery methods including Guaranteed Maximum Price (GMP) and Construction Manager at Risk (CMAR) and Design Build preferred
•Comfortable operating in a team-oriented, collaborative work environment
•Produce accurate and timely results while maintaining a customer service attitude
•Experience in a construction office is necessary
•Must be a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities
•Demonstrated success on the job, as evidenced by satisfactory performance reviews, acceptance of responsibility and growth in previous positions
•Effective oral and written communication skills
•Must be detail oriented and highly organized
Education/Training
•Bachelor’s degree in engineering or a business related field, as well as training in procurement, contract, construction and commercial law.
•Certifications required, may include PMP, PE, and/or any other relevant Professional Licensure or Certification. Required cost engineer certification i.e. CCE, CCP.
Element-Specific Requirements/Notes
•May assume other duties as required/needed
•Maybe required to work past regular work shift
•Maybe required to work various shifts as needed
•LAWA will provide a desktop computer that can be VPN’d into
•Consultant MUST have a company-provided laptop computer. This is required for company business and to VPN into LAWA system when away from the office as necessary
•Cell phone provided by consultant is required
•This is NOT a work from home position
•This is a salaried position based on 40 hours per week at the applicable all-in labor rate.
•This is a Monday-Friday full-time position in the office or on the project site at LAX
•After hours or weekend work may be required to perform the duties of the position. This shall be considered part of the salary
•Transportation to/from LAX worksite is the responsibility of the consultant
Salary dependent on education and experience. Salary range: $105K-$135K