Northland Controls is looking for a proactive and detail-oriented Project Administrator to support the Project Management Office (PMO) in delivering global physical security system projects. You’ll coordinate schedules, manage documentation, communicate with clients, and ensure projects are completed on time and within budget. This role is ideal for someone who thrives in a fast-paced, client-facing environment and values collaboration, accountability, and continuous learning. Join a dynamic team that supports some of the world’s largest corporate clients.
RESPONSIBILITIES
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Coordinating project schedules, resources, equipment documentation and information.
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Liaising with clients to identify and define project requirements, scope and objectives.
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Ensuring clients’ needs are met as project evolves.
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Assists in preparing action plans using resources from time and budget projects.
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Ensuring all projects are completed on time, within budget and with high quality standards.
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Assist in monitoring the project progress and respond to issues as they arise.
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Act as a point of contact and communicate project status to all participants.
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Work with project and program managers to eliminate project blockers.
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Use tools to monitor working hours, plans and expenses/expenditures.
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Create and maintain project documentation, plans and reports.
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Ensure standards and requirement are met through conducting quality assurance tests.
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Other duties as assigned.
SKILLS
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Ability to prepare and interpret flowcharts, scheduled, and step by step action plans.
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Strong working knowledge of Microsoft products (Word, Excel, Planner, Project).
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Able to prioritize and execute tasks in a high-pressure environment.
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Excellent time management skills with a proven ability to meet deadlines.
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Effective written and oral communication skills.
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Effective organizational and problem-solving skills.
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Ability to work effectively with a wide range of individuals.
EDUCATION & EXPERIENCE
Diploma or Bachelor’s Degree or equivalent experience.
Two years of proven work experience as a Project Administrator or similar administrative support role.
Knowledge of project management principles and best practices.
Skills Required
- Diploma or Bachelor's Degree or equivalent experience.
- Two years of proven work experience as a Project Administrator or similar administrative support role.
- Knowledge of project management principles and best practices.
- Strong working knowledge of Microsoft products (Word, Excel, Planner, Project).
- Ability to prepare and interpret flowcharts, schedules, and step-by-step action plans.
- Ability to prioritize and execute tasks in a high-pressure environment.
- Excellent time management skills with a proven ability to meet deadlines.
- Effective written and oral communication and strong organizational and problem-solving skills.
What We Do
Driven by a Do Whatever It Takes philosophy, Northland Controls designs, installs, manages and harmonizes physical security systems across the globe with unparalleled services. No excuses. We have successfully executed thousands of projects for the world’s most demanding organizations—especially those grappling with rapid worldwide growth. Bound by a unique set of core values, more than 260 highly trained security professionals relentlessly focus on the highest quality integration and complex, security solutions. The values that unite us are: Take on Challenges, Be Honorable, Have Fun, Put People First and Do Whatever It Takes. We believe our core values set us apart in the industry and have helped us grow organically from $1.5 million to $68 million since 2005. We now have two offices in the Silicon Valley, as well as offices in London, Shanghai, Singapore, Bangalore, Washington, DC and Rochester, NY. Northland excels at integrating software and security components together to provide harmonious security, while having the operational expertise to manage these programs. We have built a comprehensive network of heavily vetted system integration partners whose work we hold to the same standard as our own. This equates to hundreds of people available at any given time to respond to our customers’ needs. This year alone, we’ve installed systems in over 70 countries.
