ob Summary:
We are seeking a detail-oriented and experienced Accounts Payable Specialist to join our finance team. The ideal candidate will be responsible for managing the accounts payable process, ensuring accurate and timely processing of vendor invoices and payments. Familiarity with Procore construction management software is highly desirable.
Responsibilities:
Invoice Processing:
Receive, review, and verify vendor invoices for accuracy, completeness, and approval.
Enter invoices into the Procore system and the accounting software for payment processing.
Resolve discrepancies with vendors and internal departments to ensure timely and accurate payments.
Payment Processing:
Prepare and process weekly, bi-weekly, or monthly payments to vendors.
Reconcile payments with vendor statements and resolve any discrepancies.
Ensure compliance with company policies and vendor terms.
Vendor Management:
Maintain accurate vendor records in Procore, including contact information and payment terms.
Communicate with vendors regarding payment inquiries and discrepancies.
Build and maintain positive relationships with vendors to facilitate smooth payment processes.
Expense Reporting:
Review and process employee expense reports, ensuring adherence to company policies.
Reconcile credit card statements and ensure proper coding of expenses.
Month-End Closing:
Assist with month-end closing activities, including reconciling accounts payable sub-ledger to the general ledger.
Provide support for financial reporting and analysis as needed.
Compliance and Documentation:
Stay updated on relevant accounting regulations and ensure compliance with company policies.
Maintain organized and complete documentation of all accounts payable transactions.
Requirements
Proven experience as an Accounts Payable Specialist in the construction industry.
Familiarity with Procore construction management software.
Strong understanding of accounting principles and practices.
Excellent attention to detail and accuracy.
Effective communication and interpersonal skills.
Proficient in using accounting software and Microsoft Office suite.
Ability to meet deadlines and work in a fast-paced environment.
Skills Required
- Proven experience as an Accounts Payable Specialist in the construction industry
- Familiarity with Procore construction management software
- Strong understanding of accounting principles and practices
- Excellent attention to detail and accuracy
- Effective communication and interpersonal skills
- Proficient in using accounting software and Microsoft Office suite
- Ability to meet deadlines and work in a fast-paced environment
What We Do
Essel specializes in ensuring your projects success by managing the ideal outcome in 3 key areas: Workforce Augmentation: For the AEC & Emergency Response sectors - we make sure you have the workforce to execute on your project. Whether it be high volume environmental technicians or subject matter experts - we have the resources to provide the workforce that will help your project flourish. Environmental Compliance - for any AEC or Emergency Response project - we help guide the environmental compliance process from either providing the experts or owning the outcome from sampling through clearances. Our environmental teams are experienced with all facets of environmental compliance nationwide. Safety Management - Project execution with a focus on safety can be a recipe for disaster. Safety is our 3rd piece of the puzzle for optimum project execution. We specialize in augmenting safety teams to scale based on the needs of the project. From Safety Managers to IH techs - we are versatile to deliver what you need - when you need it.
