Project Administrator, JIRA and Confluence

When you join ASX, you’re joining a company with a strong purpose – to power a stronger economic future by enabling a fair and dynamic marketplace for all.

In your new role, you’ll be part of a leading global securities exchange with a strong brand. We are known for being a trusted market operator and an exciting data hub. 

Want to know why we are a great place to work, click on the link to learn more.

www.asx.com.au/about/careers/a-great-place-to-work

The ASX team brings together talented people from a diverse range of disciplines. 

We run critical market infrastructure, with 1 in 3 people employed within technology.  Yet we have a unique complexity of roles across a range of disciplines such as operations, program delivery, financial products, investor engagement, risk and compliance.

We’re proud to foster a workplace where diversity is celebrated and inclusion is part of our everyday culture. Our employee-led networks champion LGBTIQ+ inclusion, promote gender equality, accessibility and wellbeing, inspire giving and volunteering, and celebrate cultural and religious events, creating a sense of belonging for all. As an AWEI Bronze employer and member of the Champions of Change Coalition for gender equality, we’re committed to a fair and inclusive workplace where everyone can thrive.

This role will be responsible for providing administrative support across a large and complex project, ensuring all documentation, relevant artefacts are fit for purpose and high quality.
 

Your responsibilities:

How we do things at ASX is just as important as what we do. This means, if you're a people leader, you will be responsible for both the core duties outlined below, and providing leadership to your team to ensure we foster a collaborative, inclusive team environment, where people feel empowered, accountable, and deeply connected (as outlined in our Leadership Principles).

• You are a practitioner/team member of the Project Management Capability Community of Practice (CoP).

• Working closely with other members PMO, you will support the on-boarding and off-boarding of staff in the Project.

• Manage and maintain the project team meeting schedules, calendars, including leave and training.

• Manage and maintain the project contact list and project organisation structure.

• Manage, support and coordinate logistics for the team, including catering, seating, security access.

• Follow up completion of timesheets and any formal signoffs for project documentation.

• Being an active member of the PM Community of Practice (CoP).

Your experience and qualifications
Must have:

• Previous experience in administration or project administration support.

• Worked in a fast faced environment with a need to manage multiple priorities and meet deadlines while effectively balancing competing demands.

• Worked in deadline driven environments, where high quality outputs have been a must.

• Demonstrated strong communication skills.

• Open to providing insight and input for continuous improvement and process improvement.

• Worked with MS Excel, Word and PowerPoint (Advanced).

• Worked on Agile, Lean and Waterfall projects.

• Experience using Atlassian tool suite (JIRA, Agile, and Confluence).

• Experience using PPM tool i.e., ServiceNow

We make hiring decisions based on your skills, capabilities and experience, and how you’ll help us to live our values. We encourage you to apply even if you don’t meet all the criteria of this role.

If you need any adjustments during the application or interview process to help you present your best self, please let us know at [email protected].

At ASX Group, our diverse workforce is essential to build and maintain a fair and dynamic marketplace. We support flexible working and offer hybrid working options. Even if our roles are advertised as full-time, we encourage you to apply if you are interested in part-time or other flexible working arrangements.

We will arrange for successful candidates to have background checks, including reference and police checks, completed as part of the on-boarding process.