Location: Belle Glade, FL
KEITH is seeking a highly organized and detail-oriented Project Administrative Assistant to support a major construction management project in Belle Glade, Florida.
This is a great opportunity for someone who enjoys keeping projects organized, working with a team, and making sure the details are handled. The Project Administrative Assistant will provide day-to-day administrative and project support, including maintaining project records, tracking documents and correspondence, coordinating meetings, preparing reports, and assisting the project team with a variety of administrative needs.
What You'll Do:Provide administrative support to the project management and construction management team
Maintain organized electronic and paper project files and records
Receive, organize, track, and distribute project documents and correspondence
Maintain logs and tracking spreadsheets for project documents, submittals, RFIs, correspondence, and other project activities
Assist with preparing, formatting, and distributing reports, meeting materials, correspondence, and other project documentation
Schedule meetings and assist with meeting agendas, sign-in sheets, minutes, and follow-up items
Track action items, deadlines, and project deliverables to help keep the project team on schedule
Coordinate the distribution and filing of drawings, specifications, reports, and other project documents
Assist with document uploads, file organization, naming conventions, and version tracking within project systems
Communicate with project team members, contractors, consultants, and other project stakeholders to collect and distribute information
Assist with project closeout activities, including organizing final documentation and project records
Support the project team with other administrative and coordination needs as they arise
2+ years of administrative, office, project coordination, or related experience
Strong organizational skills and exceptional attention to detail
Proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams
Strong written and verbal communication skills
Ability to manage multiple tasks, prioritize deadlines, and stay organized
Comfortable working with electronic files, spreadsheets, databases, and document management systems
Professional, dependable, and able to work effectively with a variety of people
Construction, engineering, architecture, or project experience is a plus
Ability to work on-site in Belle Glade, Florida
We offer competitive benefits, including:
- 100% PAID Medical, Dental, and Vision
- Employer matched 401K - 100% Vested on Day 1 of contribution!!!
- Paid Parental leave and Life Insurance
- PTO, Holidays, and more!
Skills Required
- 2+ years of administrative, office, project coordination, or related experience
- Strong organizational skills and exceptional attention to detail
- Proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams
- Strong written and verbal communication skills
- Ability to manage multiple tasks, prioritize deadlines, and stay organized
- Comfort working with electronic files, spreadsheets, databases, and document management systems
- Professional, dependable, and able to work effectively with a variety of people
- Construction, engineering, architecture, or project experience
- Ability to work on-site in Belle Glade, Florida
What We Do
For more than six decades, KEITH has been providing design solutions throughout the State of Florida, the Caribbean, and beyond. Our firm was built on the basic principle of serving as an advocate for the communities in which we build, we live, and we give back to. As a trans-disciplinary firm, KEITH provides creative solutions to each project and the communities in which they serve. The firm provides resilient and sustainable design solutions for municipal agencies, private clients, and the Florida Department of Transportation. As a mid-size close-knit firm of over 180 professionals, KEITH provides surveying and mapping, subsurface utility engineering, planning, civil engineering, traffic and transportation engineering, landscape architecture, and construction management services with offices in Pompano Beach (HQ), Fort Lauderdale, Miami, West Palm Beach, and Orlando. KEITH has collaborated with more than 75 municipalities throughout Florida. Through our work, we create the stage for everyday moments; expected and unexpected. Our holistic development solutions carefully blend technical expertise with creative problem-solving; a right-and left-brained approach, or what we call Engineering Inspired Design.
