Project Administration Specialist

ERG is a research and consulting firm that provides a wide range of support to federal, state, and commercial clients. ERG offers multidisciplinary teams with nationally recognized skills in engineering, science, economics, public health, informational technology, and communications. We hire people with the best minds and then provide them with a vibrant and flexible environment in which to develop their careers. The qualified individual must be highly motivated with the skills to prioritize, perform, and communicate effectively in a fast-paced environment. 

ERG is seeking a full-time project administration specialist for its Chantilly, VA office to support ERG staff throughout the company, along with EPA and other federal clients. This position will occasionally require local travel to client sites in DC, MD, and VA. 

Job Description:

• Prepare financial progress reports including developing tracking spreadsheets, summarizing data in Microsoft Access and Excel, reviewing information, and overseeing reports through the review and distribution process
• Develop and maintain project planning tools, including action item tracking spreadsheets, project calendars, budget updates, and flow charts
• Assist in preparing final deliverables that may include copying, binding, document assembly, coordinating with printing and binding services, as well as transporting urgent deliverables to client sites
• May also include preparing electronic deliverables, including ensuring compliance with Section 508 of the Americans with Disabilities Act
• Support data entry tasks
• Organize and set up teleconference, web-enabled, and in-person technical meetings as required
• Organize and maintain key management assets and process documents in SharePoint
• Assist in preparing technical reports in Microsoft Word by developing polished, formatted documents including developing complex tables and inserting figures and other graphics
• Occasionally attend client meetings with the project team

Qualifications and Skills:

• An Associate’s Degree (minimum GPA of 3.0) or at least 3 years of direct administrative experience
• Proficiency in Microsoft Office Package and Adobe Acrobat
• Proficiency in Microsoft Excel, specifically in creating/managing worksheets, charts, and graphs, including writing equations
• Proficiency in advanced Microsoft Word functions (including using styles, equations, tables, table of contents, auto numbering, graphic boxes, bookmarks, templates, merges, captions, and references)
• Ability to work on multiple projects and meet required deadlines
• Strong organizational and planning skills, excellent communication skills (both written and verbal), attention to detail, and the ability to manage and prioritize multiple tasks (with limited oversight) and meet deadlines
• Will be responsible for managing workload and proofing own work
• Proactively learns new skills in the Microsoft software suite
• Proactively proposes solutions to streamline existing processes
• Willingness and ability to learn new software and technical skills required for planning, report preparation, and financial reporting, including, but not limited to, Visio, MS Project, and Adobe Professional

Ideal Candidates will have:

• Experience in federal contract reporting and tracking

ERG offers competitive salaries and excellent benefits, including health and dental insurance, life insurance, long-term disability, educational benefits, FSAs, a generous 401k plan, profit sharing, an EAP, 11-20 paid vacation days per year, 10 paid holidays per year, 56 hours or more of sick leave (based on the state you work in) per year (pro-rated for part-time) and more. The salary range for all positions depends on the years and type of experience.

ERG is an equal opportunity employer and complies with all applicable EEOC and affirmative action regulations. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. As such, successful candidates must be committed to working with diverse and inclusive teams.

Please be aware, the only authentic corporate domain for ERG is https://www.erg.com. ERG may, on occasion, screen applicants via telephone or video interviews via Skype, Teams, GoToMeeting, or another type of video platform. However, any candidate extended a job offer might be asked to meet in person with an ERG employee before providing confidential personal information associated with new employment.

If you’re a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access ERG’s online application process as a result of your disability. To request accommodation, please contact Human Resources via email at [email protected] or call (781) 674-7293.

As ERG is a friendly, flexible, inclusive environment and has clients who are committed to making the world a better place, ERGers are incredibly dedicated. We promote and recognize principles of fairness, equity, and social justice in the work we do, the partnerships we foster, and the culture we value both within and outside of our organization.