Project Accountant

Founded in 2007, Ward Getz & Associates LLC (WGA) is a Texas based professional consulting firm that has steadily grown in a competitive market by consistently delivering exceptional quality and service. Our success is rooted in the belief that creative design drives successful projects and that strong collaborative relationships with municipalities, permitting authorities, and local and state agencies lead to tangible results throughout the development process. Our diverse project experience spans industrial, commercial, large mixed-use developments, hospitality, healthcare, education, municipal infrastructure, and both multifamily and single-family residential projects. From preliminary feasibility studies to full scale design, we are committed to providing value through innovative and cost-effective solutions tailored to each project's unique needs. With five established offices across Texas in Houston, The Woodlands, College Station, Austin, and San Antonio, and with remote team members located throughout the United States, WGA continues to expand its reach while maintaining a strong local presence.

We are seeking a detail-oriented and experienced Project Accountant to join our accounting team within the civil engineering industry. This role is responsible for overseeing project financials, monitoring costs, ensuring accurate revenue recognition, and managing project billing. The ideal candidate will have a strong background in project accounting and work closely with project operations teams to support financial accuracy, efficiency, and timely billing.

The ideal candidate will have experience in construction or civil engineering project accounting and be able to thrive in a fast-paced, project-driven environment.

Responsibilities

Billing & Invoicing

• Prepare and issue monthly client invoices in accordance with contractual terms and project milestones.
• Perform monthly revenue recognition, work-in-progress (WIP) reporting, and job cost analysis.
• Collaborate with project managers to resolve billing discrepancies, process change orders, and address client billing inquiries.
• Set up and review projects in the accounting system for accuracy, ensuring complete and accurate financial records are maintained throughout the project lifecycle.
• Distribute invoices to the appropriate clients in a timely manner and in accordance with client’s requirements.
• Monitor accounts receivable aging and coordinate with the AR specialist on outstanding balances and collection efforts.

Subconsultant & Project Cost Oversight

• Review, process, and enter subconsultant invoices related to assigned projects, ensuring accuracy and proper coding.
• Ensure accurate allocation and tracking of project costs in accordance with approved budgets and established cost codes.
• Review subconsultant contracts and certificates of insurance to ensure compliance with company policies and contractual requirements.
• Monitor subconsultant payment status and coordinate with Accounts Payable (AP) to facilitate timely payments.
• Assist with reconciliations of subconsultant accounts payable and resolve related discrepancies as needed.

Compliance & Documentation

• Ensure compliance with company policies, applicable industry regulations, and contractual requirements.
• Maintain organized and accurate project documentation, including invoices, contracts, change orders, and other supporting financial records.

Reporting & Financial Controls

• Respond to audit requests by providing accurate documentation and timely follow-up.
• Support the implementation of financial best practices, process improvements, and internal controls to enhance efficiency and accuracy.
• Perform special projects, financial analyses, and ad hoc reporting as requested by management.

Qualifications

Education and Experience

• 4+ years of experience in project accounting; A&E industry experience strongly preferred.
• Bachelor’s degree in accounting, finance, Business Administration, or a related field.

Technical Skills

• Proficiency in Deltek Ajera or similar project accounting software is highly desirable.
• Advanced Microsoft Excel skills, including the ability to create financial models, perform variance analysis, and track project costs.
• Strong knowledge of accounting principles related to project-based work.

Additional Qualifications:

• Exceptional attention to detail, particularly in financial record-keeping, billing, and cost tracking.
• Excellent written and verbal communication skills; able to work collaboratively with cross-functional teams.
• Ability to collaborate effectively with project managers, senior leadership, and other team members.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines Ability to prioritize work and handle a high volume of project-related accounting tasks with accuracy.

EEO STATEMENT

WGA  is committed to providing equal opportunity to all qualified applicants and its employees. The Company strictly prohibits all discrimination on the basis of race, ancestry, color, age, national origin, ethnicity, religious creed or belief, physical or mental disability, marital or familial status, legally protected medical condition, genetic information, military or veteran status, sex, gender, sexual orientation, citizenship status, protected activity or any other status or classification protected by applicable federal, state, and/or local laws.

NOTICE TO THIRD PARTY AGENCIES: Please note that WGA  does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, WGA will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, WGA explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of WGA, LLC.