Program Supervisor, (1513) 801 East Men's Shelter

Description

ORGANIZATION OVERVIEW: At Catholic Charities of the Archdiocese of Washington, your knowledge and service in areas such as immigrants and refugees, mental health, social work, employment and adult education, legal and financial services, health care, food assistance, shelter and housing, developmental disabilities and prison outreach can make a profound difference in the lives of many. Through more than 50 programs across the district and five surrounding counties, Catholic Charities is opening doors to help and hope. At CCADW, we continue to build an inclusive culture that celebrates a diverse workforce. We offer so much more than just a job. We offer careers. We take pride in our “promote from within” culture. We offer professional development, a comprehensive benefits package, and a passion for building and motivating world class, high performing teams. Explore your career opportunity with Catholic Charities. Join us in Inspiring Hope and Building Futures.

JOB SUMMARY: The Program Supervisor leads a team of Shelter Monitors in the operation of a 24/7 men’s homeless shelter in accordance with Agency Policies and Procedures, 801 East Men’s Shelter Program Rules, Agency contractual requirements, and best practices.

SUPERVISORY RESPONSIBILITY: Provides administrative supervision of up to 10 full-time and 4 part-time staff. Provides functional supervision of the shelter staff on duty to 12 staff, with the potential to surge up to 24 staff shift.

ESSENTIAL DUTIES and RESPONSIBILITIES:  

• Functionally supervise by leading a team of Shelter Monitors on an 8-hour shift in the safe and orderly operation of a 24/7 adult men’s shelter with approximately 250 clients on a given shift.

1. Create work schedules and issue work assignments, ensuring the facility is properly staffed at all times.
2. At the beginning of each shift meet with the off-going Program Supervisor, conduct an initial tour of the assigned areas , noting any discrepancies or irregularities.
3. Accompany each Shelter Monitor on at least one of their rounds to observe their performance and coach if needed. Annotate time and name of each Shelter Monitor observed in end-of-shift report along with observations, discrepancies, and any coaching provided.
4. Visit each Shelter Monitor post at least once every two hours to ensure they are alert and to inspect their logbooks. Annotate time and name of each Shelter Monitor check-in on the end-of-shift report along with observations, logbook discrepancies, any instances of Shelter Monitors not being fully alert / attentive, and any coaching provided.
5. Proactively and courteously liaise with Agency partners who also support the shelter’s operations (e.g. security, hospitality).
6. Submit an end-of-shift report to the Operations Manager which will include, in addition to items (c) and (d) above: time shift began and ended, a thorough accounting of any incidents requiring the submission of an Unusual Incident Report, and any other discrepancies or items of potential interest to 801 East leadership.

• Provide administrative supervision to assigned Shelter Monitors (direct reports).

1. Monitor performance, conduct, and adherence to policy. Coach, counsel, and initiate corrective action as required.
2. Validate and approve timecards.
3. Track and report on progress and completion of training assigned by the Agency and by The Community Partnership for the Prevention of Homelessness (TCP). Assist in scheduling live / in-person trainings. Take corrective action as needed to resolve delays in training completion.
4. Conduct professional development for direct reports.
5. Execute the annual performance management cycle for direct reports.
6. Recruit and hire new staff to fill vacancies. Prepare and submit hiring packets for Chief Operating Officer and Human Resources approval. Liaise with Human Resources to onboard new hires.

• 3. Oversee and maintain quality program practices, ensuring compliance with best practice standards, contract grant requirements, and agency practices and procedures.

1. Implement Corrective Action Plan to address deficiencies identified through the agency CQI process.
2. Update the program’s practices and procedures, and program manual as needed.
3. Enable staff participation in quality improvement.

• Perform liaison activities with community partners.
• Coordinate the preparation and timely submission of all external and internal program reports. Ensure prompt and accurate submission of incident reports.
• Perform other job-related duties as assigned.

Requirements

EDUCATION and EXPERIENCE:

• High School or GED required.
• 2 years of direct service experience working with the adult homeless or other vulnerable population.
• 3 years of both administrative and functional supervision experience of at least 5 subordinates.

SKILLS and COMPETENCIES:

• Ability to supervise and train employees and foster a cooperative work environment.
• Skill to operate job-related equipment including the use of computer systems (MS Office products), including Excel, Outlook, Credible and remote access.

Benefits Package: 

• Robust Professional development and training opportunities 
• Medical, prescriptions, dental and vision insurance
• Retirement savings plan with company match
• Company-paid and supplemental life insurance
• Short Term/ Long Term disability
• Group Life Insurance and AD&D
• Other Volunteer Insurance Benefits
• Flexible spending accounts
• Paid vacation, sick and personal leave
• 11 paid holidays
• Tuition reimbursement
• Employee referral bonus program 
• Parenting leave 
• Pet’s Insurance 

Work Schedule: On-Site. Tuesday - Saturday, 7:00 AM - 3:00 PM