Program Manager, Scholarships and Events

Job Profile:

Student Activities and Engagement Specialist 3

Job Family:

Student Activities and Engagement

Time Type:

Full time

Max Pay – Depends on experience:

$59,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile Summary:
Provides strategic guidance to other student activities and engagement specialists and external stakeholders to design and implement student activities and engagement initiatives.

Job Description:

W. P. Carey School of Business Undergraduate Programs Office is seeking an energetic, service-oriented, and self-motivated person to work on its Enrollment and Engagement team as a Program Manager. The Scholarship team works to implement programming aimed at retention, leadership development, and engagement of W. P. Carey students.

Under direct supervision of the Manager of Scholarships, this position will coordinate scholarship and engagement efforts to support undergraduate students. This position will manage the McCord Scholars Program, W. P. Carey’s most prestigious scholarship including but not limited to recruitment, selection, mentoring, communication with faculty, staff and alumni, and ensuring the overall program success and compliance. This position will also manage the Turken Family Outstanding Graduating Senior Award process from promotion and recruitment, application, ongoing communication and partnership with the Undergraduate Committee (comprised of faculty from each of the W. P. Carey academic departments), and private donors including the Turken Family, as well as event details for the fall and spring award luncheon. This position requires a high level of autonomy, event management, and communication to support several of the most prestigious scholarships across the Undergraduate Programs Office of the W. P. Carey School of Business. 

This individual will also provide varying levels of managing and processing of several scholarship programs within Undergraduate Programs. This position is also expected to support and participate in student engagement events and programs including but not limited to Fall Welcome, Family Weekend, Sun Devil Days, Convocation, and more. The coordinator will work with a variety of staff members, faculty, and donor relations – both at W. P. Carey, ASU, and community partners, and must be successful in event management, strong communication, working autonomously, managing multiple details, taking initiative, and demonstrating integrity.

Position Salary Range:

• $54,600-$59,000 annually; to commensurate with education and experience.

Essential Duties:

• Organizes, plans and supports scholarship activities, functions and programs associated with the delivery of undergraduate scholarships in accordance with priorities, time limitations, and/or specifications

• Process scholarship awards in various scholarship systems such as PeopleSoft, Scholarship database and Workday including initiating transfer requests for scholarships awards through foundation accounts

• Utilize ASU Scholarship Universe to create scholarship applications and other administrative components to coordinate the selection and award process for established scholarships within the business school

• Budget management and scholarship disbursement for the McCord Scholars Program

• Oversee the recruitment and selection of the W. P. Carey School of Business McCord Scholars Program Scholars including the McCord Mentees Program

• Manages and guides all McCord Scholars Program events and initiatives to support program growth, ensure successful execution, ongoing communication with faculty and staff, and maintain adherence to established policies and procedures. 

• Provides consistent advising and mentorship to McCord Scholars Program members, fostering their leadership development and engagement 

• Requires coordination of high-visibility, large-scale events to support prominent scholarships within the W. P. Carey School of Business

• Develops and maintains strong working relationships with department and university partners, faculty members, ASU Foundation, development office, donors, and community partners

• Tracking progress and results for several projects at once. Assists with report preparation, data entry, word processing, creating and assembling materials

• Develops, plans, and facilitates workshops, meetings, engagement events, and presentations with high impact on the program

• Represents the college/department and serves on various department and university committees

• Responds to student questions and concerns in a timely manner

• Initiates and prepares administrative reports and documents

• Assesses scholarship programs, and scholarship events for effectiveness and efficiency 

• Recommends and monitors compliance with department policies and procedures

• Develop work plans in accordance with established unit and department objectives and funding limitations

• Performs duties for the Manager of Engagement in his/her absence and other duties as assigned

• Supervises the scholarship team’s student worker, ensuring effective support for the McCord Scholars Program and related scholarship events, while overseeing the completion of administrative tasks for the team.  

• Leads and coordinates the full recruitment and selection cycle for the Turken Family Outstanding Graduating Senior Award, including outreach and promotion, application management, and review coordination

• Oversees the event management of the Turken Family Awards Luncheons as well as other scholarship events within the scholarship program

Desired Qualifications:

• Evidence of a Master's degree in a related field

• Experience working with students in higher education/university environment

• Experience advising or working with students or student clubs and organizations

• Experience in coordinating events, program management, and using assessments to measure the effectiveness of programs and services

• Experience in project coordinator or project management

• Experience in building working relationships in a team setting and with internal/external constituents

• Experience in budget management and scholarship disbursement

• Experience in effective problem-solving and decision-making skills

• Demonstrated use of effective verbal and written communication skills

• Experience in using interpersonal skills with a positive perspective when communicating

• Experience presenting to groups and individuals

• Demonstrated ability to work with technology (i.e. PeopleSoft, Salesforce, Microsoft Office applications, Outlook, Canvas)

• Demonstrated knowledge of student development theory and practices

• Demonstrated knowledge and understanding of diversity/equity/inclusion student issues

• Ability to clearly communicate verbally, read, write, see and hear to perform essential functions

• Ability to quickly change priorities that may include and/or are subject to the resolution of conflicts.

Working Environment:

• Activities are primarily performed in a regular, climate-controlled office setting subject to extended periods of sitting, standing, walking. 

• Visual acuity and manual dexterity associated with daily use of computer, keyboard, and computer mouse.

• Bending, stooping, reaching, lifting and pushing objects of varying weights up to 50 pounds. 

• May include exposure to external environment/climate conditions including walking on uneven surfaces, climbing and high temperatures.

• This position requires evening and weekend work.

• Hybrid work is an arrangement where employees spend a minimum of 60% of their regular work week at their primary ASU work location. Dean or vice president-level approval is required.

Department Statement:

The W. P. Carey School of Business at Arizona State University is the largest and one of the top-ranked public business schools in the United States with more than 25,000 students. The school is internationally regarded for its programs and the research productivity of its distinguished faculty members. Students come from more than 120 countries, and W. P. Carey is represented by over 130,000 alumni worldwide.
W. P. Carey prides itself on being a place Where Business is Personal.® We value personalization, access, and excellence in business education and believe business is about people. Our motto reflects a commitment to mutual respect, building community, and positively impacting lives. We’re proud of that commitment, and look forward to it shaping your experience at W. P. Carey. Learn more at wpcarey.asu.edu.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$23779.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

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Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.