About the Opportunity
Job Summary:
A detail-oriented and collaborative Program Coordinator (PC) to support a dynamic, multi-institutional research initiative. Reporting to the Principal Investigator (PI) with oversight by the Project Manager (PM), the PC will be tasked for program and project operations, reporting, and software release coordination to remain in compliance with sponsor requirements.
The PATCH Project at Northeastern University is an ARPA-H–funded program dedicated to creating a Whole Hospital Simulator and Vulnerability Management Platform to improve cybersecurity of healthcare delivery.
The PATCH team seeks a Program Coordinator (PC) to support the day-to-day management of program activities, grant deliverables, and external-facing communications. The PC will play a key role in organizing program events, maintaining communication among partner institutions, and supporting students and faculty across program activities including seminars, mentoring, and professional development.
The Program Coordinator will maintain and regularly assess the overall program timeline, contract project plan, deliverables checklist, and reporting materials required by the sponsor and PM. They will coordinate with students, staff, and faculty to track project schedules and milestones; manage selected program communications and event logistics; and support regular updates across teams.
This is a full-time position based at Northeastern’ s Boston campus with hybrid work flexibility.
Key Responsibilities & Accountabilities:
Coordinate day-to-day operations of a multi-institutional ARPA-H research program, maintaining timelines, deliverables, and project plans.
Communicate with students, faculty, staff, and partner institutions to track milestones, support activities, and ensure deliverable completion.
Organize program events, meetings, seminars, and student-facing activities, including logistics, scheduling, and documentation.
Manage program communications such as newsletters, website updates, promotional materials, and recruitment support.
Compile data, track program metrics, and prepare reports for the PI, PM, and ARPA-H.
Support administrative functions including file management, trainee application collection, Zoom scheduling, and assisting subaward partners with administrative tasks.
The ideal candidate will have strong project management, communication, and organizational skills, with experience in academic or research environments.
This role plays a key part in delivering a high-impact research project while maintaining the integrity and efficiency of all project activities.
Qualifications:
Previous experience in administrative operations or program coordination of a large award ($5M+), preferably within an academic or research environment
Bachelor’s degree in related field or possess equivalent professional experience
Excellent verbal and written communication skills
Excellent time management skills with the ability to prioritize multiple projects and meet deadlines
Ability to engage effectively with a diverse range of faculty, students, and external advisors.
Experience in planning and managing projects with professionalism and efficiency
Coordinating multiple projects in a fast-paced, deadline-driven environment.
Documents Required:
Resume
Cover Letter
Position Type
General AdministrationAdditional Information
Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.
Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.
All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.
Compensation Grade/Pay Type:
107SExpected Hiring Range:
$53,615.00 - $75,728.75With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.
Skills Required
- Previous experience in administrative operations or program coordination of a large award ($5M+), preferably within an academic or research environment
- Bachelor's degree in related field or possess equivalent professional experience
- Excellent verbal and written communication skills
- Excellent time management skills with the ability to prioritize multiple projects and meet deadlines
- Ability to engage effectively with a diverse range of faculty, students, and external advisors
- Experience in planning and managing projects with professionalism and efficiency
- Coordinating multiple projects in a fast-paced, deadline-driven environment
Northeastern University Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Northeastern University and has not been reviewed or approved by Northeastern University.
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Leave & Time Off Breadth — Paid time off is described as extensive, including 22–26 vacation days, 12 sick days, 13 holidays, and paid parental leave for birth/adoption. Additional paid leave is also outlined, including up to 26 weeks of paid medical leave and up to 12 weeks of paid family leave for eligible employees.
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Retirement Support — Retirement support is positioned as a standout, with an employer contribution described as 10% when an employee contributes 5%, alongside immediate vesting once eligible. This is presented as unusually generous relative to typical employer retirement offerings.
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Parental & Family Support — Family-oriented benefits are emphasized through tuition assistance for employees and dependents and access to backup childcare and family-care resources. Tuition remission/discount structures are highlighted as a major value driver, especially for employees with children and for long-tenured staff.
Northeastern University Insights
What We Do
Founded in 1898, Northeastern is a global research university with a distinctive, experience-driven approach to education and discovery. The university is a leader in experiential learning, powered by the world’s most far-reaching cooperative education program. We integrate classroom study with opportunities for professional work, research, service, and global learning in more than 100 countries. The same spirit of collaboration guides a use-inspired research enterprise focused on solving global challenges in health, security, and sustainability. Northeastern offers a comprehensive array of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools, and select graduate programs at campuses in Boston, Charlotte, N.C., San Francisco Bay Area, Seattle, and Toronto. Campuses in Burlington, MA, and Nahant, MA, are home to research institutes for homeland security and coastal sustainability, respectively
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