About ApotheCom
ApotheCom is an exciting leader in the field of medical communications. Drawn together from several backgrounds including the pharmaceutical industry, research, marketing, medical and regulatory writing, sales, publishing, digital media and design, we have the experience and all-round ability to conceive and deliver the best quality medical communications programs.
About the role
As part of the ApotheCom Client Services team, the Program Coordinator provides comprehensive team, administrative, and project support to ensure effective overall management of accounts and execution of deliverables. This role directly supports the Client Services Directors and Program Managers, and broader team members, to ensure that projects and services consistently meet client needs.
The Program Coordinator interacts with internal departments including Scientific, Creative, and Finance to assure that projects and deliverables are delivered on-time and within budget to the satisfaction of the client. This position can be remote or Hybrid out of our Yardely, PA office.
Here's what you'll be doing:
- Assist teams in addressing and responding to client requests and needs
- Coordinate electronic and paper file management, including resources and product files
- Conduct research as requested
- Help fulfill client deliverables, including securing meetings and submissions requirements
- Coordinate preparations for client status meetings and publication team meetings or other client meetings
- Monitor and update project status, including tracking projects, key messages, clinical trials, and contacts
- Process client expense and honoraria
- Coordinate revisions for client reports
- Contact and follow-up on status of projects/publications with clients and external authors as needed
About you:
- Bachelor's degree or 1-2 years' direct experience in project coordination support in timeline and project management
- Organizational and critical thinking abilities
- Excellent written and verbal communication skills
- Ability to perform basic research
- Comfort with working both independently and as a member of a team, ability to manage a flexible workload, often under tight deadlines
- Possession of a professional, approachable, and flexible demeanor
- Strong computer skills in Microsoft Office (Word, Excel, PowerPoint, Outlook), internet search engines. Datavision experience is a plus
- Familiarity with the medical/scientific publications industry, terminology and regulatory environment
Benefits:
- Health coverage
- Retirement plan
- PTO
ApotheCom can offer an attractive rewards package, excellent training and development opportunities, a supportive and friendly environment and the opportunity to achieve your potential.
Our Pledge
At ApotheCom, we value inclusivity, recognize the power of diversity and inspire the next generation of change-makers. We are an equal opportunities employer. We believe in creating a dynamic work environment that values diversity, equity and inclusion. We aim to recruit from a diverse slate of candidates and foster an environment that provides the right conditions for long-term success. We welcome all applications regardless of race, color, religion or belief, gender, gender identity, age, national origin, marital status, military veteran status, genetic information, sexual orientation and physical or mental disability.
ApotheCom is part of Inizio Medical. Inizio is a strategic partner for health and life sciences with a full suite of medical, marketing, advisory and engagement services.
Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
Skills Required
- Bachelor's degree or 1-2 years' direct experience in project coordination support in timeline and project management
- Organizational and critical thinking abilities
- Excellent written and verbal communication skills
- Ability to perform basic research
- Ability to work independently and as a team member; manage flexible workload under tight deadlines
- Professional, approachable, and flexible demeanor
- Strong computer skills in Microsoft Word, Excel, PowerPoint, Outlook; internet search engines
- Familiarity with the medical/scientific publications industry, terminology and regulatory environment
- Datavision experience
What We Do
ApotheCom is a Global Medical Communications Powerhouse with offices in London, Leeds, Yardley, New York, San Francisco, San Diego, Boston, Lebanon, Auckland, Tokyo and Johannesburg. Our mission is to be an effective and proactive broker of collaborative and sustained engagement for the healthcare community, to drive meaningful change and positive outcomes. ApotheCom is uniquely able to create and deploy teams across many geographies, pulling on specialized skills and specific market expertise. The team comprises 130 PhDs and PharmDs and more than 250 content developers who understand how to tell the scientific, clinical, and value stories to reach specific audiences. The global team structure supports dedicated practice areas in Scientific Communications and Publications, Medical Education and Access Pathways and Outcomes in addition to therapeutic areas of excellence across chronic diseases, oncology, vaccines and infectious diseases, cell and genes therapies and specialized medicine. The matrix structure has been created to fuel innovation and flexibility, with increased specialization and focus on multi-functional team working. At our core, we bring data agility, integrated evidence planning, scientific and value storytelling, convergence of technology and insight-driven problem-solving. Our single, global team structure with dedicated practice areas and defined therapeutic expertise has been specifically designed to remove every barrier to being able to provide the best expertise in the right place and at the right time for our clients. ApotheCom is part of Inizio Medical. Inizio is a strategic partner for health and life sciences with a full suite of medical, marketing, advisory and engagement services.
