University of Southern California

Program Coordinator, USC Capital Campus

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Capitol View, Washington, DC

In-Office

Edtech

The Role

The USC Capital Campus is USC’s anchor on the East Coast, providing immersive experiences for students, a home for Trojan alumni, and a destination for impactful and thought-provoking research and meaningful conversations. In order to continue building its programs, the Capital Campus is seeking an efficient and enthusiastic Program Coordinator to join our team and maximize our ability to serve the Trojan Community in Washington, D.C. This position is ideal for someone who wants to grow within a startup environment at a large research university.

About the Opportunity

The Program Coordinator will provide critical support assisting in the management of academic programs and events at the USC Capital Campus. Duties will include managing administrative tasks, helping to create marketing materials, supporting event production and management, and other duties as assigned. This position will also be working directly with USC students and Capital Campus interns, as well as coordinating directly, as-needed, with vendors, parents, and alumni. The ideal candidate will be a self-starter, a great collaborator and a responsive and positive communicator.

The Program Coordinator will be expected to develop strong relationships and collaborate closely with the Capital Campus team and all internal and external partners and stakeholders. This position will be entrusted to assure that all who visit the USC Capital Campus have the best possible experience.

This position will be based at USC’s Capital Campus in Washington, D.C. The position reports to the Executive Director, USC Capital Campus.

Key responsibilities:

1. General Coordination and Support: Coordinate services and activities in support of the Capital Campus team. This includes working with the Capital Campus team, property management, faculty, event vendors, and others as-needed on general coordination of building and program operations and activities.

2. Administrative Management: Scheduling and developing coordinating documents, such as BEOs for events, scheduling of classrooms and events spaces, invoicing of event clients, and other administrative tasks as assigned.

3. Student Support: Handling the administrative aspects of student programming, including setting up activities for the First Semester in DC program, as well as providing support for housing, student billing, and other administrative tasks as needed.

4. Event Support: Collaborating closely with the Director of Events and Communications to ensure all event spaces in the building are appropriately set up for events, as well as, directing and handling arrivals of vendors, assisting with event check-in, and other event support activities.

5. Communications Support: This position may assist in drafting and writing communications for the Capital Campus, including social media posts, newsletter content, draft email communications, draft press releases, draft slide decks, and other communications. The incumbent may also be called upon to do research to assist in the production of such materials.

Qualifications:

· Bachelor’s degree required

· At least one year of experience providing administrative support services; two or more years of administrative support, program support, or event management experience is preferred.

· Demonstrated oral and written communications skills

· Positive attitude and passion for USC.

· Excellent interpersonal and communication skills.

· Demonstrated ability to collaborate effectively across many stakeholder groups, including faculty, undergraduate and graduate students, university leadership, staff, and external partners.

In addition, the successful candidate must also demonstrate, through ideas, words and actions, a strong commitment to USC’s Unifying Values.

The hourly rate range for this position is $23.03 - $26.71. When determining an offer, the University of Southern California considers factors such as the scope and responsibilities of the role, the candidate’s experience, education, training, key skills, internal peer alignment, applicable laws, contractual requirements, grant funding, and market conditions.

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Minimum Education:
- Bachelor's degree, Combined experience/education as substitute for minimum education
Minimum Experience:
- 1 year, Combined education/experience as substitute for minimum experience
Minimum Field of Expertise:
- Administrative support services

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at [email protected]. Inquiries will be treated as confidential to the extent permitted by law.