Program Coordinator - Schweitzer Fellowship

Position Summary

The Program Coordinator supports the day-to-day coordination of the Tulsa Schweitzer Fellowship (TSF), a 13-month co-curricular leadership development program for graduate and professional students. Building on more than a decade of successful programming and community partnerships, the Program Coordinator will strengthen the operational capacity needed to sustain and expand the Fellowship’s impact. The Program Coordinator will coordinate Fellow recruitment, support Fellow for Life (FFL) communication and event logistics, support development and evaluation goals, and provide administrative support. This role requires strong organizational, communication, and project management skills, relationship-building skills, as well as a passion for health equity and leadership development. 

Who We Are 

The Tulsa Chapter launched in 2015 and has over 120 Fellows for Life. TSF is a co-curricular workforce development program in which Fellows, alongside their graduate/professional degree studies, launch and lead 200-hour community health initiatives in partnership with local agencies while receiving wrap-around mentorship, interdisciplinary peer support, and intensive leadership training. The Fellowship is housed at the University of Tulsa and draws students from TU, OU-Tulsa/OU-School of Community Medicine, and OSU-Tulsa/OSU-Center for Health Sciences, including the Cherokee Nation campus.

Communities in Oklahoma face persistent challenges in health outcomes and access to care, and support opportunities to improve health through community-led initiatives, education, and cross-sector partnerships. Addressing the health and social determinants of health drives our work. The Tulsa Schweitzer Fellowship is one of ten chapters nationwide of the Albert Schweitzer Fellowship (ASF). The Fellowship improves the health of communities by developing leaders who create enduring impact through collaboration, compassion, and authentic partnership. ASF perpetuates the legacy and philosophy of famed physician-humanitarian Dr. Albert Schweitzer. 

This is a part-time position (20 hours per week) based in Tulsa, Oklahoma. 

To learn more about The Albert Schweitzer Fellowship, visit: asftulsa.org.

What You’ll Do

The Program Coordinator supports the mission and strategic growth of the Tulsa Schweitzer Fellowship. With a focus on Fellow recruitment, Fellow for Life (FFL) communication and database management, and tracking and administrative support, the Program Coordinator will be an integral piece of TSF’s success. This position reports to the Director. 

Essential Responsibilities

• Fellow Recruitment, Selection, and Development 
  • Organize and conduct information sessions for prospective Fellows; 
  • Coordinate the application and selection process, including application setup and maintenance, interview scheduling and logistics, and applicant communication; 
  • Provide administrative support for Fellow development; 
  • Support the implementation of new programs and initiatives. 
• Fellows for Life (FFL) Engagement
  • Coordinate the FFL mentor program, matching FFL with new Fellows and supporting those relationships;
  • Coordinate communications and event logistics for FFL gatherings that sustain connection and ongoing leadership development;
  • Maintain the Fellows and FFL database, including current contact information.
• Storytelling and Advancement 
  • Administer annual surveys to Fellows, FFL and site mentors;
  • Coordinate grant application process, including maintaining program metrics, preparing supporting materials, tracking deadlines, and/or administrative support for director-led advancement activities, in close partnership with The University of Tulsa’s Advancement team. 
• Administration and Programmatic Support 
  • Support the annual Celebration of Service event, including venue, vendors, schedule, materials and day-of logistics, in partnership with a contract event coordinator;
  • Support marketing efforts, including managing the Fellowship’s LinkedIn presence and launching a quarterly newsletter for FFL, funders, and partners; 
  • Track financial expenditures;
  • Process stipend requests for Fellows;
  • Administer Fellow project funding match.

Who You Are 

Minimum Qualifications

• Bachelor's degree in a related discipline (public health, education, social work, nonprofit management or similar);
• Minimum two years of work experience with a nonprofit organization, community-facing academic setting, or similar organization;
• Experience with independent project management; 
• Strong organizational skills; 
• Ability to write clearly;
• Commitment to health equity and leadership development;
• Ability to work with a diverse group of constituents from public, private, nonprofit and academic organizations;
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint);
• Flexibility to accommodate variability in the work schedule, including occasional evenings or weekends for events.

Preferred Qualifications

• Experience in student development, adult learning, mentoring students, or community engagement;
• Experience with survey tools and data analysis; 
• Experience with event coordination; 
• Demonstrated initiative, sound judgement, reliability, and commitment to collaborative, mission-driven work. 

About UsThe University of Tulsa is a student-centered research university that cultivates interconnected learning experiences to explore complex ideas and create new knowledge in a spirit of free inquiry. Guided by our commitment to service and inclusion, we prepare individuals to make meaningful contributions to our campus, our community, and our world.
The University endeavors to create and nurture an informed and inclusive environment in its workplace and educational programs. Affirmative action and equal employment opportunity are integral parts of the University not just because they are legally mandated, but because we recognize that the present and future strength of the university is based primarily on people and their skills, experience, and potential. The University does not discriminate in access to, or treatment or employment in, its programs and activities on the basis of race, color, age, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, veteran status, disability, genetic information, ancestry, or marital status. The University seeks to recruit, select, and promote students, faculty, and all other employees on the basis of individual merit.