Program Associate

1. Position Purpose and Summary of Responsibilities
Ipas is a nonprofit organization that works with national and global partners, to improve sexual and reproductive health and rights, with a focus on ensuring that high-quality safe abortion and contraceptive information and services are available, accessible, and acceptable to women and girls. Ipas Mozambique operates in Mozambique since 2017, with headquarters in Maputo and provincial offices in Nampula, Zambézia and Niassa, where it develops, in partnership with the Ministry of Health and the Ministry of Gender, Children and Women's Social Action, activities aimed at expanding access to sexual and reproductive health services, safe abortion and GBV by improving the environment for access to services, strengthening health systems and Women's and Children's Care Offices, generating and disseminating new knowledge and strengthening social support networks for women and girls of reproductive age.
The Program Associate serves on the Ipas Mozambique program team, and is responsible for organizing, coordinating, and planning operational facets of a project and its related activities which include, but are not limited to the following: researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements to provide appropriate input. Monitors and reports progress of objectives and goals of the project. Develops promotional materials/venues, manages relational databases, and establishes/forecasts budget requirements. Develops work plans to accomplish objectives and monitors progress toward their achievement. Monitors expenditures and may prepare financial reports. Prepares operational and statistical reports to assist in effective decision-making. Conducts training, represents the program at meetings and conferences, and networks with affiliated groups. Conducts research and gathers accurate information to develop various publications. May plan, administer, or monitor the project budget or related grants. May assist in developing and coordinating program-related conferences, conventions, or meetings. May supervise staff. Performs related responsibilities as required. This is not an administrative support position.

Duties and Responsibilities

• Support the coordination, implementation, and monitoring of all assigned project activities as outlined in the detailed implementation plan in line with Ipas program quality principles and standards, donor requirements, and good practices.
• Develop a detailed project plan to track progress.
• Use appropriate verification techniques to manage changes in project scope, schedule and costs.
• Perform risk management to minimize project risks.
• Work with the project team to support the strengthening and management of project report and plan to donors and Government partners. 
•  Write or develop reports donor report, briefings, newsletters, promotional materials, grants or other written materials related to the project.
• Developing monthly, quarterly or annual reports depending on project requirements
• Disseminating evaluation findings and project results to donors and other stakeholders
• Coordinate planning and execution of technical assistance activities to project partners on the development and implementation of effective advocacy strategies/initiatives or approaches at national and provincial level.
• Work with the Program Manager to support Team Leaders including planning and coordinating capacity building activities including workshops, events.
• Represent the project in meetings at all levels to support the forging relations with the Government authorities, CBOs, other stakeholders, and the community.
• Support provision of technical and strategic advisory support to the Country Leadership team regarding donors requirements and project reports.
• Represent Ipas in key technical working groups (TWG) and strategic forums at central and provincial level.
• Support the National Program Manager to ensure accurate and timely reporting of all assigned project activities per donor and Ipas standards and established schedules.
• Support the development of tools, templates, fact sheets and policy briefs.
• Work closely with the project team to donor visits, project monitoring visits, donor reporting and other project activities at all level.

Required Skills and Experience

• Bachelor’s degree in public health, Social Sciences, Gender, International Development, Development Economics, or a related field
• 5 years of experience in project management and monitoring and evaluation
• Experience in implementing GAC and SIDA funded projects 
• Experience working with the Ministry of Health, Women affairs and Gender.
• Excellent interpersonal communication, and presentation skills required
• Ability to write donor reports and plan, coordinate implementation of participatory action planning approaches and engage provincial level stakeholders.
• Demonstrated experience in coordination of project activities, working with multiple teams including government, civil society, and community.
• Demonstrated experience in work planning, meeting coordination and report writing.
• Advocacy experience related to policy, leadership, and governance; Sexual and Reproductive health strongly preferred.
• Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint).
• Ability to travel up to 30% domestically (with occasional regional or global trips if applicable).

Application

Interested candidates must submit their proposals in separate or single documents, in PDF format, by December 2nd , 2024 at 17:59h, on the application online. Documents to be submitted:

• Letter of expression of interest;
• Curriculum Vitae (Include 3 professional references);
• Certificates of educational qualifications.
• Only shortlisted candidates will be contacted.

IPAS is strongly committed to providing a work environment free from all forms of harassment, discrimination and inequality. We recruit, employ, train, promote and compensate our people regardless of race, age, gender, religion, national origin, color, creed, ancestry, citizenship, marital status, veteran status, military service, disability, genetic information, gender identity, gender expression, transgender status, sexual orientation, or any other personal characteristic protected by law or outlined by Ipas policy.

Ipas is strongly committed to providing a work environment that is free from all forms of harassment, discrimination, and inequity. We recruit, employ, train, promote, and compensate our personnel without regard to race, age, sex, religion, national origin, color, creed, ancestry, citizenship, caste, ethnicity, regional identity, tribal identity, marital status, veteran status, disability, genetic information, gender identity, transgender status, sexual orientation, or any other personal characteristic protected by law or outlined by Ipas policy. Ipas acknowledges that these personal characteristics may differ in different contexts.