JOB SCOPE:
This role provides administrative, reception, and coordination support to facilitate the effective operation
of the office within an ACT Team. It is an on-site position (no remote work). The
schedule is M-F, 9 AM to 5 PM.
ESSENTIAL FUNCTIONS:
• Data entry, answering phones and relaying accurate messages
• Maintains upkeep of daily and monthly clinical white boards with necessary and updated
information for visits, medications, hospitalizations, etc.
• Works closely with the Team Leader to submit monthly billing, updating daily contact sheets,
tracking Medicaid enrollment.
• Assists with conducting diligent searches for missing clients.
• Assists with conducting health insurance eligibility checks and ensuring accurate updated
information is entered in the electronic medical record and on billing spreadsheet and providing
team with information about consumer’s status with Medicaid Managed Care Organizations
(MCOs), spend-downs, and inactive health insurance status.
• Support Team Leader, staff and psychiatrist in communication with Managed Care Organizations,
ensuring documentation is faxed and transmitted to MCOs to authorize services and medications.
• Manage service dollar petty cash account in accordance with PCMH policy and procedures for
distribution and reconciliation of OMNY Cards, cash and gift cards for consumer purchases.
• Manages staff petty cash and OMNY Card distribution.
• Submits electronic check requests for the program.
• Maintains ACT Team vehicle log.
EDUCATION AND EXPERIENCE:
•High School Diploma or equivalent required, Associates Degree or college level courses preferred.
•Experience in a mental health or social service setting preferred.
•Knowledge and experience of electronic health records (specifically AWARDS by Foothold and myEvolv by Netsmart) preferred.
Skills Required
- High school diploma or equivalent
- Associate degree or college-level coursework
- Experience in a mental health or social service setting
- Knowledge and experience using AWARDS by Foothold and myEvolv by Netsmart electronic health records
What We Do
Postgraduate Center for Mental Health is a New York nonprofit that combines community-based mental-health treatment with housing and supportive services. It provides clinical care for children and adults, case management, rehabilitation, and residential programs, while developing and operating housing for people with mental illness. Its mission is to reduce homelessness, alleviate suffering, and help individuals and families achieve stability and independence.
