Program Assistant, Engineering AA&D

About the Alumni Affairs and Development in Engineering

Alumni Affairs and Development (AA&D) in Engineering plays a crucial role in fostering lifelong relationships between alumni, students, and the university's renowned College of Engineering. Through programs, events, and philanthropic support, AA&D in Engineering works to advance the mission of the College and ensure that future generations of engineers have access to the same exceptional educational opportunities. By connecting alumni with students, faculty, and the broader Cornell community, AA&D in Engineering is helping to build a strong, vibrant engineering network that will benefit generations to come. Learn more about AA&D within Cornell Engineering here: https://www.engineering.cornell.edu/alumni

The Opportunity

As the Program Assistant, you will play a crucial role in a fast-paced, professional environment, providing broad-based administrative support under the supervision of the Director of Alumni Engagement and the Associate Director of Stewardship and Donor Relations. You will be instrumental in ensuring our alumni and donors feel valued and connected to the college by managing donor communications, supporting events, and maintaining accurate records.

Key Responsibilities

Stewardship and Donor Relations:

• Research and produce materials that highlight the impact of donor contributions.
• Track and manage gift acknowledgments and donor correspondence to ensure timely distribution.
• Coordinate physical and electronic communications to donors, addressing their inquiries and requests with efficiency and care.
• Maintain and report on gift data using tools such as PeopleSoft, Salesforce, OBIEE, and Tableau.

Alumni Engagement Events:

• Support a variety of alumni engagement activities, including Homecoming, Reunion, and other on- and off-campus events.
• Manage logistics such as space reservations, catering, event marketing, AV support, and event follow-up.
• Collaborate with the AAD Engineering team and College of Engineering staff to ensure successful event execution.

Volunteer Board Support:

• Provide administrative support to the Cornell Engineering Alumni Association (CEAA) and Engineering College Council (ECC) boards.
• Organize and execute board meetings, including space reservations, catering, and AV support.
• Maintain budgets and support sub-committees and task forces as needed.

Gift Acknowledgment and Data Management:

• Extract and analyze weekly and monthly gift reports to support acknowledgment processes.
• Respond to fund and gift inquiries with a thorough understanding of gift acceptance systems.

Continuous Learning and Team Collaboration:

• Stay current with emerging technologies and methodologies relevant to your role.
• Participate in university training programs and compliance training as required.
• Engage actively with the team by attending meetings and contributing ideas to further departmental goals.

If you are a detail-oriented, proactive individual with a passion for alumni relations and donor stewardship, we invite you to apply with your resume and cover letter. Join us, and play a vital role in connecting alumni and donors with the college, all while being a part of a supportive and collaborative team dedicated to employee growth and the success of Cornell Engineering.

What We Need

All applications require a resume and cover letter for full consideration.

• Associate's degree with 2-4 years of relevant experience, or an equivalent combination of education and relevant experience.

• Customer service experience and professional demeanor with the ability to work with a diverse population of coworkers and stakeholders.

• Experience and interest in planning and executing events and propensity to think quickly and take action.

• Aptitude to take initiative, think critically and creatively, and find solutions.

• Ability to handle repetitive tasks with accuracy and efficiency. 

• Proficiency in data entry and data management.

• Effective organizational techniques and experience managing competing priorities successfully.

• Excellent verbal, written, and interpersonal communication skills.

• Willingness to work nights and weekends as needed for events and college activities.

• Willingness to be flexible, learn, and take on new responsibilities as needed within a growing team.

• Advanced fluency in desktop applications, databases, networked systems, electronic calendaring, and web-based mail programs.

• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing. 

• Passionate about working in an organization that values and promotes diversity, equity, inclusion, anti-racism, and wellbeing.

• Ability to serve as an advocate for individuals of all ethnicities, genders, ages, and backgrounds.

• Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.

If you have all those things, great! We have a few more things that we would prefer you to have, but it’s ok if you don’t.

• Bachelor's degree.

• Experience with Alumni Affairs and Development.

• Advanced knowledge of Microsoft Office products (Word, Excel, PowerPoint, and Publisher), databases (OBIEE), networked informational systems (PeopleSoft), event/communication management systems (iModules, Salesforce), and familiarity with web content management software (Drupal).

Rewards and Benefits

• This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 2 days per week and on-campus 3 days per week. The university reserves the right to modify, suspend, revoke, or terminate the hybrid work arrangement at any time.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

No visa sponsorship or relocation assistance is available for this position.

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.

University Job Title:

Administrative Asst IV

Job Family:

Administration

Level:

D

Pay Rate Type:

Hourly

Pay Range:

$25.52 - $29.66

Remote Option Availability:

Hybrid

Company:

Endowed

Contact Name:

Brad Stock

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates.

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EEO Statement:

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

2024-08-27