Program Analyst 1- Federal Grants Analyst

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Job Description:

Welcome to the Oregon Department of Forestry

Our Mission – To protect and promote resilient forests that benefit all Oregonians.

The Benefits of Joining Our Team

Work/life balance, 11 paid holidays a year, flexible work schedules, competitive benefits packages and so much more. Great Benefits Package - watch this video here

You’ll be part of the ODF team that serves our fellow Oregonians relying on regulation and protection of both public and private forest land in our great state of Oregon!​ Click here.

This position is Hybrid Remote Work. The duties of this position are performed remotely as well as at our central office in Salem. The ability to report to Salem is required when business or operational needs are dependent on onsite activities.

What we are looking for:

The Oregon Department of Forestry’s Federal Grant Support Unit is seeking a detail‑oriented, collaborative professional to support statewide grant administration and wildfire‑related cost recovery programs. This position plays a vital role in supporting ODF’s work with federal partners, local fire agencies, and internal programs that help strengthen wildfire resilience across Oregon. In this role, you will:

• Manage data collection and document‑retention for federal grants administered by the Federal Grant Support Unit.
• Oversee documentation for contracts, agreements, and project‑specific materials.
• Create clear, accurate communications for internal staff and external partners relating to grant requirements, timelines, reporting, and program updates.
• Coordinate the Volunteer Fire Capacity (VFC) grant program, supporting local fire departments in securing federal assistance.
• Co‑lead administration of FEMA’s Fire Management Assistance Grant (FMAG) program, helping ensure timely and accurate large‑fire cost recovery for the agency and subrecipient partners.
• Collaborate closely with unit leadership, other ODF programs, and federal partners to ensure compliance, efficiency, and consistent processes.

Minimum Qualifications:

A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, or a degree related to the agency program that demonstrates the capacity for the knowledge and skills

OR
Any combination of experience or education equivalent to three years technical-level experience that typically supports the knowledge and skill requirements listed for the classification.

Note: Driver’s License Check - This position requires the operation of a state vehicle for the purpose of conducting official State business. If your license is from outside Oregon, you must submit at least a three-year court/DMV printout.  If you have an Oregon driver’s license, a record check will be conducted on the top candidate to ensure a valid license and acceptable driving record.

​Desired Skills:

• Strong organizational and data‑management skills, including experience with document retention systems or shared data platforms.
• Ability to interpret, manage, and track federal or state grants, including reporting requirements and compliance standards.
• Excellent written and verbal communication skills, capable of preparing professional briefings, summaries, and partner communications.
• Experience coordinating programs, projects, or grant processes with multiple stakeholders.
• Ability to analyze information, identify gaps or issues, and recommend process improvements.
• Knowledge of wildfire programs, emergency management, or natural‑resource agencies (preferred but not required).
• Comfort working independently while also contributing to a collaborative team environment.
• Proficiency with standard office software and data‑management tools (e.g., MS Office, SharePoint, Teams).
• Detail orientation with strong follow‑through and the ability to meet deadlines.

How to Apply:

• Cover letter and resume are both required - Failure to submit the required cover letter or resume will remove your application from consideration.
• Please ensure the work history in your applicant profile is up to date.
• Current State of Oregon employees – You must apply through your employee Workday account.
• Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.
• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process. 

Salary determination: 

Per the Pay Equity Law passed in 2017, a pay equity analysis for starting salary will be conducted to determine what pay step the successful candidate will be offered. The analysis will be based on the submitted materials and the time of application.  No other documents will be accepted after submission of application. Please include any relevant information and materials if you wish to be compensated accordingly.

Additional Details:

• This recruitment may be used to fill future vacancies as they occur. This position is represented by the Service Employees International Union (SEIU).
• For questions about this position, please contact Hiring Manager: [email protected] 
• Oregon Department of Forestry does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. 
• Veterans - Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. After you have applied you will be sent a task in your Workday account to provide your veteran documentation at that time. For further information, please see the following website: Veterans Resources.
• Relocation assistance may be available per agency policy 40.055.10 for current or recalled employees or 40.055.20 for new employees. Please discuss details with the hiring manager during the recruitment process. 
• If you have questions about the job announcement, or need an alternate format to apply, please contact [email protected] 

ODF is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate based on race, religion, color, sex, age, national origin, disability, sexual orientation, or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices.