Program Aide at IS 187 - Brooklyn, NY

The Program Aide reports to the Program Director and is responsible for assisting with the daily 
operations and administrative requirements of a school-based after-school program. 

Responsibilities include, but are not limited to:

● Support program administrative efforts, including assistance with attendance records and dataentry, participant files, incident and accident reports, scheduling, and other program records.

● Remain responsive and accountable on all administrative tasks, including responding to emails 
and phone calls in a timely manner, adhering to submission deadlines, and completing all 
administrative tasks as assigned.

● Assist with daily program operations and logistics, including the oversight of program transitions 
and key program times such as arrival, snack, and dismissal. 

● Serve as substitute within activity classrooms as needed. 

● Adhere to the program’s established mental health response and referral plan.

● Personally complete required Mental Health training, including Mental Health and Mental Illness, 
Engagement and De-Escalation Strategies, Referral and Crisis Management Protocols, and 
Mental Health Resources.

● Support on-site Inclusion efforts, working alongside program managers to identify and support 
student needs. 

● Assist in ensuring that program operates safely, including maintaining safe spaces and program 
practices; adhering to requirements for scheduled fire drills and other safety drills; being vigilant 
of staff and student interaction, signs of child abuse/maltreatment/neglect, and signs of mental 
health emergencies. 

● Respond according to established organization and site-based plan in the event of on-site injuries 
or medical emergencies. 

● Assist in ensuring that the program operates in compliance with all DOH/licensing mandates. 

● Support a strong sense of community which values respect, ensuring that all children and 
families feel welcome and a sense of belonging. 

● Participate in ongoing professional development opportunities, including topics required to 
maintain organization compliance with funder and licensing requirements. 

● Additional tasks as assigned to meet organizational goals.

Qualifications:
● High school diploma required.

● 1-2 years of prior administrative experience required; experience working in a school, or an 
educational setting preferred.

● Excellent organizational skills, attention to detail, ability to prioritize, meet deadlines and 
multitask in a fast-paced environment.

● Capacity to work independently and collaboratively.

● Computer proficiency including Microsoft Office, email correspondence, and database 
management is required; familiarity with funder databases is a plus.