Production Project Manager - Digital

Role Overview

The Production Project Manager at Outform is a critical operational leader responsible for overseeing the full life cycle of permanent display production projects from project initiation through final delivery. This role ensures seamless transfer of information from the APM, maintains communication with internal teams and external vendors, and drives projects to successful completion on time, on budget, and within quality expectations. Must have flexible working hours due to international vendor timing requirements (overnights).  

Key Responsibilities

Project Leadership & Execution

• Oversee and manage multiple projects simultaneously, ensuring timelines, costs, quality, and scope requirements are met for each project. 
• Translate project specifications received from APM into actionable production plans, including materials, labor, cost expectations, deadlines, and documentation. 
• Lead planning and execution from project kick-off through delivery, including scheduling, risk mitigation, and issue resolution. 
• Generate and maintain detailed production documentation such as manufacturing orders, Bills of Materials (BOMs), packout pictures, and Advanced Shipping Notices (ASNs). 

Coordination & Communication

• Serve as the primary point of contact between APM, Purchasing, Engineering, Manufacturing, and external partners to ensure alignment on project requirements. 
• Maintain continuous and clear communication with internal stakeholders and external vendors regarding project status, changes, exceptions, and required actions. 
• Coordinate with suppliers and manufacturers — both domestic and international — to secure materials, schedule production, and ensure quality standards. 

Quality, Budget & Documentation

• Track project budgets, monitor expenditures, and support margin analysis and invoice processing during project close-out. 
• Responsible for releasing requisitions in ERP system to the purchasing department, to ensure all of the materials are ordered in the timeframe required for the project/job.
• Ensure accurate data entry within ERP systems (such as Microsoft Dynamics or similar) and maintain up-to-date project files and records. 

Shipping & Logistics Integration

• Oversee shipping and receiving operations as they relate to assigned projects — from finished goods pack-outs to distribution list creation and coordination of ASNs. 
• Work with logistics partners to align project scheduling with delivery commitments and customer requirements. 

Required Qualifications

• Experience: Minimum 3–5 years of project management experience in a manufacturing, production, or fabrication environment.
• Ability to read and interpret engineering drawings and manufacturing specifications.
• Strong project planning, time management, problem solving and budgeting skills. 
• Excellent written and verbal communication skills, with the ability to collaborate with diverse internal and external stakeholders. 
• Proficiency in Microsoft Excel, Outlook, and ERP systems (experience with Smartsheet, Microsoft D365 or similar tools preferred).  

Desired Skills and Attributes

• Knowledge of manufacturing processes utilizing materials such as-metal, wood, acrylic, plastics, LED, Digital screens.
• Highly organized, proactive, and able to manage multiple tasks and competing priorities in a fast-paced environment. POP experience a plus.

Physical and Work Environment Requirements

• On-site/remote work required. 
• May require lifting materials up to ~50 lbs., standing, bending, and reaching during production walks. 
• Fast-paced with multiple concurrent client programs.
• May required overtime during peak production and shipping periods.