Empowering Africa’s tomorrow, together…one story at a time.
With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.
Job Summary
Provide general & specialist administration & coordination expertise & delivery for all Tribe Support Functions across the technical estate: • Financial, Office & Team Administration • Event Administration • Customer (internal & external query management & Resolution) • Project / Programme / Agile Administration • Document Management
Job Description
Financial, Office & Team Administration
- Coordinate & manage team diaries and schedules
- Implement & maintain office & team administration systems including (but not limited to) e.g. meeting minutes, agenda’s, customer interactions, complaints & solutions, leave schedules, critical milestones and delivery dates, templates and tools etc.
- Coordinate & manage all team logistics e.g. travel, meetings, catering etc.
- Manage all incoming / outgoing communications & requests and mitigate risk across tribes & squads
- Coordinate & manage all office supplies & equipment (on time & on budget) – including asset management of key assets across the team
- Act as the point of coordination for key business requirements – ensuring all requirements are met by teams e.g. attendance at key forums / events, escalations to line on e.g. compliance training etc.
- Coordinate and manage all team information e.g. contact lists, emergency contacts etc.
- Coordinate all invoicing, payments & expenses across the business
- Track and manage all incoming & outgoing payments & receipts (overspend / underspend) and ensure resolution
- Coordinate all people related administration e.g. onboarding, recruitment processes, resource management etc.
- Ensure all administration compliance to organization policies and procedures e.g. procurement, telephone, contracting etc.
- Implement, monitor & maintain document management systems and processes
- Monitor & maintain all business process related systems e.g. trackers, resource management systems etc. in partnership with tribe leads and their teams
Event Administration
- Work in partnership with the broader Tribe Support team to provide all project administration support for large events and or meetings, accelerators, design thinking sessions, incubators (manage schedules, delivery timeframes etc.)
- Identify event requirements and proactively identify event solutions
- Operationalise all event requirements (coordinate, manage & or design & implement various components of these) e.g. venue set up, décor, invitations and planning etc.
- Coordinate & manage logistics for meetings and events e.g. interact with internal & external stakeholders and providers to arrange venues, equipment, refreshments etc.
Communication
- Manage the administration of the integrated communication & change plans across the business area
- Prepare & or support the preparation of confidential reports, responses and presentations including coordinating & managing timelines to completion of the broader team providing inputs
- Support the communication requirements across tribes and squads e.g. new announcements, launches, change management activities etc.
Customer & Team (internal / external query management & resolution)
- Identify & escalate critical customer / team internal / external queries and resolutions
- Track and monitor critical customer / team requests, issues and concerns resolution
Experience Required:
- 5 Years' Working Experience
- Must have experience working in the Procurement space
- Strong understanding of Procurement/Supplier Management: Supplier Escalations
- Experience in Finance, Data Analysis, Reporting, Excel, Powerpoint is a must have
- Strong Customer Service or relationship management will be an added advantage
- Experience working on Coupa will be an added advantage
Education
National Certificate: Information Technology
Absa Bank Limited is an equal opportunity, affirmative action employer. In compliance with the Employment Equity Act 55 of 1998, preference will be given to suitable candidates from designated groups whose appointments will contribute towards achievement of equitable demographic representation of our workforce profile and add to the diversity of the Bank.
Absa Bank Limited reserves the right not to make an appointment to the post as advertised
What We Do
Absa Group Limited (Absa) has forged a new way of getting things done, driven by bravery and passion, with the readiness to realise growth on the African continent and beyond.
We’re a truly African brand, inspired by the people we serve in Botswana, Ghana, Kenya, Mauritius, Mozambique, Seychelles, South Africa, Tanzania, Uganda, and Zambia. We also have representative offices in China, Namibia, Nigeria and the United States, as well as securities entities in the United Kingdom and the United States, along with technology support colleagues in the Czech Republic.
