Procurement Specialist

Role Summary

The Procurement Specialist is responsible executing the Purchase Orders, from Placement to Goods/Invoice Receipt. 

The overall focus of the role is to manage the complete Purchase Order process; including placing and managing the Purchase Orders whilst ensuring any back-end issues regarding invoice and good receipt discrepancies are addressed. 

The role will also be required to conduct sourcing activities for specific defined scopes for their names site that are not covered by the Sourcing Specialist role.
Responsibilities & Requirements:

• Execution of Just in Time principles in the supply of all material required for the complete manufacturing of the facility projects.
• Negotiate the best prices and commercial conditions to ensure best supply of components maximizing the profit.
• Support the service centers at customer quotation stage to achieve the best quotations to ensure a competitive advantage edge on pricing and delivery terms.
• Follow up on orders placed to ensure on time delivery on both external suppliers and intercompany orders.
• Proactively identify and resolve any issues with the importing processes of goods to the local service center as well as coordination and problem solving for fulfilling contractual deliveries.
• Setting up supply agreements with key suppliers to ensure preferential pricing and delivery.
• Review of stock levels to ensure optimal inventory is held on site.
• And any other duties as assigned.
• Place the Purchase Orders, including AMO where applicable, in line with the supplier selection and commercial terms agreed.
• Ensure Purchase Orders are placed Clean; meaning with the correct and applicable documentation, drawings etc.
• Manage the Open Purchase Orders, including management of dates to MRP need by dates, managing change orders etc.
• Execute any spot sourcing demand not covered by the Sourcing Specialist function. Any RFQs managed.
• Should comply with the global sourcing strategies and suppliers selected based on the appropriate proposal considering Quality, Delivery and Cost offerings.
• Create and expedite any new supplier requests / supplier changes as required to support the BU operations through the MDG-Supplier process.
• Identify any specific supply/supplier risks as it pertains to the managed scope and elevate them through the appropriate process/hierarchy.
• Manage and maintain ERP data paraments as it pertains to Supplier Data and Supply Chain owned fields on Item Data.
• Management of Pattern Data within AIM (Castings only)
• Address any discrepancies related to pricing or quantity that may impact the Invoice Payment or Goods
• Receipt processes.
• Operate in full compliance to all Flowserve Policies & Procedures as applicable to the role.
• PO Placement Time.
• MRP Exception Message Management.
• Past Due PO’s
• Invoice/Good Receipt Discrepancy Resolution
• Cost Reduction (on managed sourced scope)
• Sourcing Strategy Compliance (on managed sourced scope)

Preferred Skills

• 2+ years of experience in Supply Chain.
• Strong interpersonal relationship management.
• Solid commercial acumen and negotiation skills.
• Proficiency in Project Management.
• Knowledge of supply base in the region for the assigned categories
• Strong analytical skills which involve collecting, analyzing and interpreting data • Certified Supply Chain Professional
• Expertise with MS Outlook, Word, Excel, and PowerPoint
• Data and process discipline.