ROLE DESCRIPTION SUMMARY
The incumbent supports the Director Procurement, Space, Facilities and External Workforce with pro-curement related tasks. S/he is responsible for handling the External Workforce process in SES-dedicated platform (Service Portal). S/he is an SAP expert on the Procure-to-Pay process, providing sup-port & training and resolving issues.
PRIMARY RESPONSIBILITIES / KEY RESULT AREAS
Specific External Workforce related responsibilities• Develop and maintain a full understanding of the External Workforce process (front-end and back-end) and provide support and training as needed to internal stakeholders• Work closely with SES teams to ensure compliance with the process• Handle all administrative tasks linked to the procurement of External workforce in Service Portal which includes reviewing intake forms and update forms, implementing contractual documents within the lim-its of the procurement scope and thresholds and ensuring internal coordination with all teams involved (hiring managers, HR, IT, Legal, Finance, Procurement)
• Contribute to operational efficiency though fast and efficient procurement to meet business needs and in line with SES procurement policy• Contribute to data quality, data reporting and spend analysis
General procurement responsibilities for lower value projects (
• Support the sourcing, negotiation and procurement of lower value projects:• conduct specifications reviews and cost analysis for spend optimisation• facilitate negotiation processes• work closely with internal teams to facilitate contract review • Support operational procurement activities for lower value projects in compliance with SES Procure-ment policy:• develop efficient channels for capturing effective market intelligence• conduct benchmark across similar industries to identify untapped savings potential• ensure compliance to procurement policies and procedures and validate purchase orders• Vendor Relation :• monitor, evaluate and report regularly on aspects of vendor performance based on agreed KPIs/scorecards• monitor the current and potential vendor's health status
QUALIFICATIONS & EXPERIENCE
• BSc in Business Administration, Finance, Purchasing, Supply Chain Management, Engineering• Minimum 4+ years' experience in operational procurement: vendor management, procurement and/or supply chain/planning in a corporate environment• Good working knowledge of SAP procurement to pay processes and vendor management systems and related business processes, experience with S4HANA is an asset• Experience with Service Now or another ticketing system will be considered as an advantage• Proficiency in Microsoft Excel required• Additional skills such as Legal background, Contract review and management is an asset• Work experience in an international and multicultural environment
SES and its Affiliated Companies are committed to providing fair and equal employment opportunities to all. We are an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, gender, pregnancy, sex, sexual orientation, gender identity, national origin, age, genetic information, protected veteran status, disability, or any other basis protected by local, state, or federal law.
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