Procurement Specialist

This role will collaborate with internal teams to assure all requirements are made for purchases according to company policy and procedures while obtaining the best purchase price to minimize corporate expenses. This roll also serves as a backup to the employee responsible for managing expense reports and travel. 

Performance Outcomes 

Issue Purchase Orders 

• Work purchase order requests from requisition console in Workday 

• Send the approved Purchase Order to the right contact with any estimates attached for purchase 

Supplier Contract Management 

• Generate Reports for expiring contracts and notify businesses owners 

• Obtain new signed contracts or help with terminations, if not renewing 

• Communicate with business owner 

• Input new executed agreements in Workday 

• Update existing contracts when amendments occur 

• Read contracts to confirm understanding of proper terms and conditions, pricing and payment schedules and which cost center will be impacted 

• Review a list of documents provided by legal department to make sure accounting has received all new negotiated contracts with a budgetary impact to the company 

Purchasing 

• Review all requisitions as they come into Workday 

• Compare options for best buy on price/quality 

• Source purchases in Workday and complete purchases as necessary 

• Communicate with vendors during the process to assure smooth process 

• Reach out to departments about their current inventory on items purchased on a normal basis 

Account Certifications 

• Analyze and verify assigned general ledger accounts to support accurate financial reporting and see that any needed corrections are processed timely 

Back up for Accountant I (Processing Expense Reports and Procurement Verifications) 

• Review expense reports for accuracy and completeness 

• Assist employees with submitting expenditures 

• Matches credit card charges to purchase order and/or contracts 

• Obtain and attach supporting documentation to transactions 

Other Department Support as Needed 

Education, Knowledge, and Experience 

• Bachelor's degree in accounting desired, but other related degrees and experience will be considered 

• Preferred 1-3 years of Accounting, Purchasing, or Contract Management experience 

• Knowledge of standard office practices and procedures 

• Excellent organizational skills and the ability to prioritize is necessary 

• Communication skills are a high priority 

• Initiative-taking, self-managed, ability to think independently and performance driven characteristics are desired 

• Highly analytical, meticulous and a demonstrated keen sense of business management, proven ability to communicate innovative ideas and ability to deliver solutions are desirable skills needed for success  

FLSA Status 

Non-Exempt

Physical Requirements/ Work Environment  

While performing the duties of the job, this position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the duties of this job, the employee is regularly required to use hands and fingers to manage, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to sit, stand, talk, and hear. Minimal travel is required for this position. 

The work environment characteristics and physical demands described here are representative of these an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.