Procurement Services Specialist I

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Position Description:

The University of Louisville Contract Administration and Procurement Services Office is inviting applicants to apply for the Contract Specialist I position.

Primary Duties and Responsibilities:

• Composing and managing bids, composing and managing supplier procurement contracts, conducting supplier reviews including spend analysis and supplier compliance to contractual terms and conditions, and audits as necessary.

• Review sole source purchases and memorandums of agreement. 

• Identify departmental and University need for commodity contractual requirement. 

• Serve as the department liaison between Procurement Services and outside entities. 

• Provide assistance on special projects. 

• Review existing state statutes and proposed revisions and advise of potential effects on existing operations. 

• Review/edit requisitions, purchase orders and approve all transactions for assigned commodities in Workday Financials. 

• Assist with e-procurement changes or upgrades. 

• Represent the department/university conducting meetings in a professional, honest and ethical manner.

Preferred Qualifications

The ideal candidate will communicate effectively, demonstrate analytical problem solving, have purchasing experience, to include knowledge of Kentucky Model Procurement Code.  Have the ability to negotiate issues and have experience with Workday Financials.  The candidate will also be comfortable interacting with a diverse group of constituents and maintaining the highest level of confidentiality and professionalism.  Have a positive, flexible attitude and the ability to provide the highest level of customer service.  Proven self-starter with the ability to work under minimal direction and oversight as well as utilize critical thinking to make informed decisions and bring suggestions for improvement to management.  The desire to work within a team environment are essential qualities necessary to be successful in this position.

Target Compensation Maximum:

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Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.

If you require assistance or accommodation with our online application process, please contact us by email at [email protected] or by phone 502-852-6258.