Procurement Coordinator

Location

Brookfield Chicago - 350 N Orleans Street, Suite 300

Business

At Brookfield Properties, we believe retail should be anything but typical. It’s why we’re integrating shopping, dining, entertainment, and more to reimagine retail experiences everywhere. Because for us, retail isn’t just about managing properties or redeveloping malls. It’s about creating inspiring spaces that draw consumers in. It’s about helping our tenants build their brand in a big way. It’s about contributing to our communities. And, more than anything, it’s about bringing people together.

If you’re ready to be a part of our team, we encourage you to apply.

Job Description

Position Summary

Brookfield Properties has an immediate need for a Procurement Coordinator at the corporate office in Chicago, IL.

Within the IT group at Brookfield Properties, our teams stive to inspire our business and help it achieve success through partnership and trust. As part of the IT group, you will experience firsthand what it means to deliver projects in a fun, inclusive, and innovative environment. With the support of our agile-first teams, you will grow your career through ongoing mentorship, training, and projects within one of the largest technology-focused real estate companies in the world.

The Procurement Coordinator aids the daily activities of the technology purchasing function. This position is primarily responsible for coordinating technology purchasing decisions, managing orders, overseeing vendor contracts and assisting in financial analysis. The role ensures that procurement processes are aligned with business goals, focusing on efficiency, cost savings, and compliance. Reporting to the Director of IT Procurement, the Procurement Coordinator ensures that all procurement activities are properly (and continuously) completed, documented, tracked and updated. This includes taking ownership of purchase requests from the IT teams(s), obtaining invoices, submitting payments, and updating spend, budget, and reforecasting worksheets. This role will require continuous coordination/communication with Brookfield Properties’ various Programs, Pillars, and Business Partners.

Overall, we seek qualities that display our company’s core values: Act With Integrity, Build Mutual Trust, Take Initiative, and Win Together.

Responsibilities

• Possess a creative and adaptive mindset towards IT procurement processes, including invoice processing, submittal and tracking of capital funding requests/purchase orders, and vendor financial account health.
• Obtain, review, and submit invoices for payment, ensuring accuracy and timely processing.
• Assist with regular financial analysis to identify trends, variances, and opportunities for cost savings.
• Ensure timely and accurate reporting of financial data to stakeholders.
• Track operating and capital expenditures, ensure they align with the approved IT budget, and provide variance reports to management.
• Assist Program Leads in understanding their budgets and financial reports.
• Partnering with Program Leads, Pillars, and Accounting Business Partners to reforecast budget as needed.
• Assist in tracking and uploading IT contracts and related documents, as well as processing hardware/software maintenance renewals and audits.
• Assist with the onboarding and offboarding of IT assets. Ensuring that assets are recorded accurately in Asset Management system.
• Performs other department duties and special projects as assigned.

Qualifications

• High school diploma or GED required
• Bachelor’s Degree in business, accounting, technology or a related field preferred.
• 2-3 years of prior relevant experience in technology, accounting, and/or vendor management roles.
• Demonstrates strong analytical and problem-solving skills in researching and solving technical problems.
• Ability to distill and share complex topics into a language everyone can understand.
• Demonstrates a strong desire and ability to work in a team setting and seeks input from mentors.
• Knowledgeable in data analysis and reporting tools (e.g. Excel)
• Strong interpersonal skills, including verbal, written, and listening.
• Efficiently manage multiple assignments with urgency and attention to detail in a fast environment.
• Adept at working independently and as a strong teammate who prioritizes team success.

Benefit Information

• Competitive compensation

• Medical, Dental and Vision beginning day 1

• 401(k) Company matching

• 401(k) Vests on Day 1

• Career development programs

• Charitable donation matching

• Generous Paid Time Off (vacation, personal holidays, paid sick time)

• Paid Volunteer Hours

• Paid Parental Leave

• Family planning assistance including IVF, surrogacy and adoption options

• Wellness and mental health resources

• Pet insurance offering

• Childcare Assistance

• Commuter benefits

• A culture on our values of Act with Integrity, Build Mutual Trust, Take Initiative and Win Together.

We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.

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