Procurement & Billing Specialist - Operations and Logistics

Company Description

Are you ready to make an impact in a dynamic and fast-paced environment?

Neptune Pacific Direct Line (NPDL) is experiencing a period of significant transformation. Formed in 2020, Neptune Pacific Line acquired Pacific Direct Line, bringing together two of the South Pacific’s top shipping and logistics companies to support the full supply chain of our customers in the region. NPDL is part of The Wonderful Company headquartered in the USA (including Fiji Water).

NPDL operates 11 containerships, moving +240k TEU between AU, NZ and the Pacific Islands, as well as the USA. We have strong partnerships with other shipping line, moving cargo across 25 customer destinations in 16 countries.

Job Description

As the Procurement & Billing Specialist - Operations and Logistics at NPDL, you'll play a vital role in driving financial excellence across our operations, including depots, transport, and equipment management. Reporting directly to the Service Delivery Manager, you'll ensure the seamless execution of procurement, billing, and reconciliation processes, maintaining the highest standards of financial integrity and compliance. Your role will involve coordinating purchase orders, allocating costs, resolving discrepancies, and handling vessel voyages and Maintenance & Repair (M&R) data. You'll also provide crucial administrative support to Group Managers and collaborate with internal and external stakeholders to improve cost transparency, streamline operations, and guarantee accurate financial reporting. By continuously improving processes and optimizing expenditures, you'll directly contribute to enhancing operational efficiency and empowering data-driven decision-making across the organization.

What You'll Be Doing:

Procurement:

• Raise accurate requisitions and purchase orders, ensuring seamless cost management.
• Resolve cost discrepancies and escalate when necessary to optimize spending.
• Partner with internal teams to boost cost transparency and efficiency.
• Maintain and update financial tracking tools for accuracy.
• Act as the go-to contact for cost inquiries from stakeholders.

Billing:

• Complete Operations and Logistics billing accurately and on time.
• Ensure all billing activities comply with company policies and regulations.
• Handle Operations and Logistics re-charges promptly.
• Serve as the key point of contact for billing inquiries and escalations.

Reconciliation:

• Perform detailed vessel voyage reconciliations for all ports, including local and disbursement billing.
• Reconcile disbursement accounts to match each voyage.
• Help maintain centralized key financial figures.
• Ensure accurate M&R billing by reconciling depot system transactions with shipping lines.

General Requirements:

• Provide essential support for financial reporting, contract negotiations, and other key tasks, ensuring timely delivery.
• Maintain comprehensive documentation for financial audits and reporting.
• Drive continuous improvement, including exploring automation opportunities.

Qualifications

What You’ll Bring to the Table:

• Bachelor’s degree in business, accounting, finance or related field, or equivalent experience in a related role.
• 5+ years of experience in finance and administration roles.
• Expertise in accounting and billing systems (XERO, SAP, Oracle, or similar).
• Procurement experience is preferred
• Proven track record in reconciling external and internal systems to ensure invoice accuracy.
• Strong background in accounts payable/receivable, with deep knowledge of billing principles and regulations.
• Outstanding interpersonal and communication skills, adept at navigating complex organizational environments.
• Proficiency in MS Office tools, including Power BI, Word, Excel, PowerPoint, and Outlook.
• Exceptional analytical and problem-solving abilities, with a strategic mindset and keen attention to detail.
• Ability to thrive in a fast-paced, multi-tasking environment.

This is a full-time permanent role based in Auckland. In return we offer a challenging and stimulating environment. You will have the right to live and work in New Zealand at the time of applying. The successful candidate may be subject to undergo a Police Check and/or Pre-Employment Drug Test.

Additional Information

Our NPDL Contribution:

• Competitive benefits package (salary plus bonus).
• Hybrid working model.
• Opportunity for development and internal mobility.
• Wonderful Giving - allows you to donate company money to causes of your choice.
• Wonderful Neighbour - spend a day in the community helping with various service projects.
• Company focused on wellness and health.

Ready to make an impact? Apply now and take the next step in your career.

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