Procurement and Logistics Manager

This person will oversee procurement, inventory management, consumables handling, logistics, delivery system, packaging, and tracking across multiple veterinary hospital branches.  The ‘sphere of work’ involves managing the online pet shop, ensuring smooth supply chain operations, optimizing costs, and maintaining adequate stock levels.

• Inventory & Stock Management: Ensure stock is ordered promptly and efficiently. Oversee stock levels across platforms and maintain reliable supply chain processes.
  
• Supplier Relations: Place and coordinate supplier orders to ensure fast dispatch of high-demand products. Negotiate pricing and contract terms with suppliers and freight companies.
  
• Logistics Coordination: Efficiently book and organize domestic and international freight, ensuring cost-effective shipping methods and timely deliveries. Track shipments, ensure on-time arrivals, and follow up on any delivery delays.
  
• Cost Optimization: Audit and optimize logistics processes to reduce costs. Research and implement Free Trade Agreements to minimize customs and duties charges. Identify opportunities for cost savings by sourcing new shipping methods and freight forwarders.
  
• Pricing & Product Management: Set competitive prices for new items and restocks. Monitor freight quotes vs actual invoiced amounts and manage vendor audits to ensure competitive purchasing.
  
• Team Leadership & Communication: Lead and develop the Purchasing & Buying team. Provide training, resolve procurement and logistics issues, and maintain high communication standards across all departments.
  
• Report & Data Management: Provide weekly updates on stock availability, large quantity stocked items, and slow sellers. Present financial, purchasing, and inventory reports from Shopify and Xero to management as requested.
  
• Implement Warehouse Management System: Take charge of implementing a new warehouse management system (WMS) to streamline operations, improve inventory accuracy, and increase warehouse efficiency. Oversee the integration of barcode and scanner software into current operations to optimize tracking and management.
  
• Process Improvement: Continuously evaluate existing systems and suggest improvements that will increase operational efficiency, reduce costs, and enhance overall logistics and inventory management processes.
  

Essential

·        Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or a related field

·         3-5 years of experience in procurement, inventory management, or supply chain operations.

·         Prior experience in the veterinary, pharmaceutical, or healthcare industry is a plus.

·         Drive and motivate team members capabilities and performance.

·         Provide leadership and strategic direction to direct and indirect employees

·         Excellent communication and negotiation skills

·         Extensive experience in Planning or Supply/Inventory Management

·         Strong leadership skills with expertise in resource planning

·         Business-savvy with the ability to identify efficiency opportunities

·         Excellent collaboration & communication skills

·         Passionate about innovation & continuous improvement

·         Committed to fostering a safe & positive work environment

Desirable

• Proficiency in inventory management software and procurement tools.
  
• Understanding of logistics, warehousing, and supply chain optimization.
  
• Knowledge of vendor management and contract negotiations.
  
• Experience in e-commerce operations (preferred).
  
• Data analysis
  
• Ability to work in a fast-paced and multi-branch environment.
  
• Detail-oriented with strong organizational and multitasking skills
  
• Interpersonal skills with proven ability to present information clearly both verbal and written 
  

Behavioural

·         Treat everyone equitably 

·         Be an effective team player who is cooperative and gains the trust and support of staff, peers and clients through collaboration