Process Expert

Job Description Summary

Location: Barcelona/Madrid, Spain. #LI-Hybrid.
Are you ready to take on a pivotal role in delivering top administrative services both locally and globally? We are seeking a dynamic and dedicated Process Expert (m/f/d) to join our team and ensure our service levels meet and exceed site requirements.

Job Description

Major accountabilities:

• Takes care of general administrative tasks and maintains the administrative processes such as registration and maintenance of service providers in MDG-s, preparation of contracts in CLM, creation of service orders, management of small reimbursements, support for budget and expenditure tracking, calculation of provisions, management of invoice issues, etc.

• Supplier registration, approval of invoices, identification of expenses, verification of reconciliation to release payment…

• Informs, advises and supports the team and associates from outside the team on processes, guidelines and services that are specific to the department.

• Supports optimization of current processes and/or introduction of new or modified processes.

• Support in training activities, creation of One Pagers, etc.

Minimum Requirements:

• Bachelor’s degree in Administration

• Proficiency in Spanish and English

• At least 2 years of previous experience in a similar role

You will receive: 

You can find everything you need to know about our benefits and rewards in the Novartis Life Handbook. https://www.novartis.com/careers/benefits-rewards

Other Spanish standard benefits are Company Pension Plan; Life and Accidental Insurance; Meals, Allowance or Canteen in the office; Flexible working hours.

Commitment to Diversity and Inclusion:

Novartis is committed to building an outstanding, inclusive work environment and diverse teams' representative of the patients and communities we serve.

Accessibility and accommodation:

Novartis is committed to working with and providing reasonable accommodation to all individuals. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in order to receive more detailed information about the essential functions of a position, please send an e-mail to [email protected] and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

Skills Desired

administrative functions, Administrative Process, Expenses, Invoices, Reconciliations