The Role
Serves as the primary liaison among clients, communities, elected officials, businesses, contractors, and other stakeholders. Leads construction business mitigation, outreach, communications, public presentations, issue resolution, and community engagement across Los Angeles project areas. Develops marketing and communication materials, tracks program metrics and construction impacts, manages promotional contracts and budgets, and supports project coordination. Requires strong writing, presentation, relationship management, project management, and bilingual communication capabilities.
Summary Generated by Built In
About Zephyr RailZephyr Rail is an engineering design and construction management firm based in Orange, CA. We specialize in providing comprehensive solutions in railroad design, construction management, and UAV solutions. We are proud to have earned Zweig Group's recognition as a "Best Firms to Work For" for four consecutive years, demonstrating our commitment to our team and our industry.Job SummaryThis position serves as the positive link between the Client, the community, and various stakeholders to create trust and an enduring relationship for the Client; conducts the more complex staff work in connection with business development and engagement in multiple project areas and corridors, preparation and dissemination of informational materials, training, mitigation, and rapid response resolution.Job Responsibilities
At Zephyr Rail, we're an equal opportunity employer dedicated to fostering diversity and inclusion.Note to Recruiters and Job Placement AgenciesWe do not accept unsolicited resumes or candidate profiles from recruiters or agencies. We will consider any unsolicited resumes we receive as our property and will process them accordingly. We will only consider direct applicants.
#LI-MF1
- Provides high-level liaison work between external stakeholders, such as elected officials, businesses, and community and special interest groups regarding the Client's transit services, systems, and programs.
- Serves as the lead staff in planning, implementing, and managing assigned construction project business mitigation program efforts and other special projects designed to meet community needs.
- Plans and implements outreach promoting construction mitigation programs to prospective business participants and consumer audiences in the project area.
- Meets and confers with Client staff, external stakeholders, and project contractors to resolve conflicting or divergent opinions and to reach mutually acceptable solutions.
- Researches incidents, complaints, and concerns, including difficult and sensitive problems, and interfaces with contractors and management to resolve issues.
- Recommends strategies to promote the Client's strategic goals and objectives.
- Prepares and makes presentations to management, public officials, community groups, schools, and other stakeholders.
- Supports project management, the department, and inter-department management in Board presentations, community outreach, and coordinating construction activities and mitigations.
- Provides input and leads ideation and/or development of useful communication tools, methods, and traditional and non-traditional marketing tactics to support additional visibility strategies for businesses impacted during construction.
- Develops and coordinates data related to construction milestones, program metrics, business interactions, and content for project updates on the program webpage, agency Customer Relationship Management (CRM) system, and internal business stakeholder project maps.
- Keeps the community and elected officials informed of construction impacts and business engagement efforts related to construction projects.
- Remains up to date on current and proposed activities and programs, and applicable regulations by attending Board, project, and community meetings.
- Prepares correspondence, reports, newsletters, and talking materials, as requested, by management or public officials.
- Tracks current and proposed construction activities that may impact businesses and applicable regulations by attending project coordination meetings, Board, council, or community meetings in the project area.
- Tracks and maintains program collateral, promotional items, and inventory of program materials at the project offices and storage facilities.
- Prepares Request for Proposals (RFPs) for promotional and/or professional services; negotiates and monitors contracts to ensure compliance with project goals.
- Evening and weekend work may be required due to participation in community meetings and events.
- Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of the Client are carried out.
- Additional duties as assigned.
- Experience conducting grassroots, targeted, and culturally responsive marketing or stakeholder outreach and engagement in diverse communities in Los Angeles County.
- Experience managing community, Client, and stakeholder relationships concurrently in multiple areas in Los Angeles.
- Experience developing and managing communications plans.
- Experience coordinating and tracking program budgets and expenses.
- Experience leading and facilitating public presentations for in-person and virtual events.
- Experience coordinating and managing events and/or pop-up booths for large-scale and community events.
- Experience coordinating production for marketing and brand campaigns.
- Experience crafting messaging/talking points for company announcements.
- Experience writing reports for executive staff and public-facing communications channels.
- Experience engaging customers or clients in a sales or networking capacity.
- Knowledge of the neighborhoods from Sunset Boulevard to 120th Street, including their communities, community organizations, and transportation needs.
- Ability to speak, write, and present in English and Spanish.
- Bachelor's degree in communications, Journalism, English, Marketing, Media Studies, or a related field.
- Five years of relevant experience performing community relations work or similar work; some positions in this class may require specialized experience in assignment.
- Ability to work weekends, early mornings, and evenings.
- Must be able to drive to any business or Client project office in the project area and other Client facilities in Los Angeles.
- Knowledge of traditional and digital marketing, content marketing, and social media marketing.
- Proficient in Microsoft 365 (Word, Excel, Teams, Outlook, and PowerPoint).
- Proficient in Google Workspace (Maps, Sheets).
- Proficient at developing presentation decks on Canva, PowerPoint, etc.
- Experience using Salesforce or other Customer Relationship Management (CRM) systems and/or other programs or applications to track community interactions, outreach activities, program participation, and/or performance metrics and team activity, generate reports, and coordinate marketing, web, or branding deliverables.
- Attention to detail with an ability to execute plans and logistics in a fast-paced environment.
- Strong interpersonal communication skills.
- Strong ability to synthesize technical information and deliver easy-to-understand messages to a general audience and/or diverse communities.
- Strong project management skills.
- Strong presentation and public engagement skills.
- Strong writing skills for high-level reports, newsletters, and/or email marketing campaigns and other communications collateral.
- Ability to speak or write in English, Spanish, Armenian, Tagalog, and/or experience coordinating bilingual presentations.
- Basic design skills.
At Zephyr Rail, we're an equal opportunity employer dedicated to fostering diversity and inclusion.Note to Recruiters and Job Placement AgenciesWe do not accept unsolicited resumes or candidate profiles from recruiters or agencies. We will consider any unsolicited resumes we receive as our property and will process them accordingly. We will only consider direct applicants.
#LI-MF1
Skills Required
- Bachelor's degree in communications, journalism, English, marketing, media studies, or a related field
- Five years of relevant community relations or similar experience
- Ability to work weekends, early mornings, and evenings
- Ability to drive to business or client project offices and other client facilities in Los Angeles
- Experience conducting grassroots, targeted, and culturally responsive marketing or stakeholder outreach in diverse Los Angeles County communities
- Experience managing community, client, and stakeholder relationships across multiple Los Angeles areas
- Experience developing and managing communications plans
- Experience coordinating and tracking program budgets and expenses
- Experience leading and facilitating public presentations for in-person and virtual events
- Experience coordinating and managing community events or pop-up booths
- Experience coordinating production for marketing and brand campaigns
- Experience crafting messaging and talking points for company announcements
- Experience writing executive reports and public-facing communications
- Experience engaging customers or clients in sales or networking contexts
- Knowledge of Los Angeles neighborhoods, communities, organizations, and transportation needs
- Ability to speak, write, and present in English and Spanish
- Knowledge of traditional, digital, content, and social media marketing
- Proficiency with Microsoft 365
- Proficiency with Google Workspace
- Experience using Salesforce or other CRM systems to track interactions, outreach, participation, metrics, and deliverables
- Strong interpersonal communication, writing, presentation, public engagement, and project management skills
- Ability to synthesize technical information for general and diverse audiences
- Basic design skills
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The Company
What We Do
Zephyr Rail is a specialized engineering and construction management firm dedicated to the rail industry. They provide comprehensive solutions including track design, civil engineering, and program management. The company also utilizes a fleet of UAVs for precision aerial mapping, inspection, and construction monitoring, ensuring high safety and quality standards for complex rail and transportation projects across the United States.
