Pricing Analyst III

ROLE OVERVIEW

The Pricing Analyst III is the senior subject-matter expert for pricing accuracy and commercial analysis across the client's hardware, software and services spend. The role owns the integrity of supplier and catalogue pricing, leads quote, RFQ and deal-pricing analysis, and turns spend data into benchmarks and insights that protect margin and inform negotiation. Although the line is low in volume (around 50 pricing actions per month), it is high in value: the decisions and validations made here move directly through purchase orders, three-way matching, invoicing and true-ups across the wider operation.

As a Level III role, the analyst operates with a high degree of autonomy and acts as the pricing escalation point for buying, catalogue, supplier-management and finance teams. The role reports to the Service Delivery Manager as line lead and partners closely with Procurement & Asset Management, Supplier & Vendor Management, the Contracts function and the SAM team. As the incumbent, Astreya can build on established pricing history, supplier baselines and catalogue data to drive accuracy, cost avoidance and commercial outcomes.

KEY RESPONSIBILITIES

1.  Supplier & Catalogue Pricing Management

• Own the accuracy of supplier and catalogue pricing across hardware, software and accessories, ensuring unit costs, currencies and regional mappings are validated and current.

• Review monthly supplier pricing changes against historical baselines, investigate anomalies and approve or reject changes before they reach the storefront.

• Lead weekly Purchase Information Record (PIR) validation cycles and oversee bulk price uploads into the ERP system, safeguarding data integrity at scale.

• Resolve escalated pricing and quantity discrepancies flagged by buying and invoicing teams, including automated three-way-match holds, price-book errors and supplier-item mapping issues.

2.  Quote, RFQ & Deal Pricing Analysis

• Analyse supplier quotes and RFQ responses, normalising line items and terms to enable like-for-like comparison and sound award recommendations.

• Model deal pricing scenarios — including volume tiers, consumption-based purchases, true-ups and net-new negotiations — and quantify commercial impact for decision-makers.

• Validate discount structures, rebates and prepayment terms against threshold criteria, and confirm pricing aligns with contracted rate cards.

• Support negotiation cycles with data-backed price positions, target ranges and cost-avoidance estimates.

3.  Cost Benchmarking & Spend Analytics

• Build and maintain price benchmarks and cost baselines across key categories, OEMs and value-added resellers (VARs).

• Analyse spend and pricing trends to surface savings opportunities, price creep and off-contract purchasing, and translate findings into recommended actions.

• Prepare pricing data and materials for periodic supplier business reviews (SBRs) and category reviews, and track resulting price commitments to closure.

• Develop and maintain dashboards and reports that give stakeholders a clear, current view of pricing performance.

4.  Governance, Reporting & Continuous Improvement

• Act as the pricing escalation point and design-authority for pricing SOPs, tolerances and approval thresholds.

• Maintain audit-ready documentation of pricing changes, approvals and benchmarking methodology.

• Identify and drive automation and process improvements across pricing validation, PIR management and reporting.

• Coach junior analysts on pricing methodology, data quality and commercial judgment.

PERFORMANCE & SERVICE LEVELS

Indicative performance targets for the role; final service levels are confirmed on engagement and measured by location per service line.

• Pricing Data Accuracy: maintain ≥99% accuracy across reviewed pricing records, since pricing drives correct ordering, matching and invoicing across the operation.

• Pricing Validation Timeliness: complete weekly PIR validation cycles and monthly pricing reviews on schedule for 100% of in-scope supplier records.

• Quote / RFQ Turnaround: deliver quote and RFQ pricing analysis within the agreed SLA for ≥95% of requests.

• Discrepancy Resolution: resolve escalated pricing and three-way-match holds within the priority-based target window for ≥95% of cases.

• Cost Avoidance: identify and evidence cost-avoidance and savings opportunities against category baselines (tracked as a KPI).

• Customer Satisfaction (CSAT): sustain a CSAT score of ≥95% (≥4.0–4.5 on a 5-point scale) across surveyed interactions, reflecting accuracy, responsiveness and professionalism on every request handled.

• Ticket Quality: ensure ≥95–97% of completed requests pass quality-assurance checks, with complete documentation, correct categorization and full adherence to the approved SOP.

TOOLS & SYSTEMS

• ERP & Procurement Systems: SAP (Materials Management, Procure-to-Pay, Purchase Information Records and master-data consoles) alongside corporate guided buying platforms

• Pricing & Analytics Tools: BI / analytics platforms, advanced spreadsheet modelling and bulk data loaders

• Contract & Supplier Systems: Contract Lifecycle Management (CLM) databases and supplier-performance systems

• Ticketing & Collaboration Tools: advanced ITSM issue-tracking platforms and collaborative spreadsheet logs

REQUIRED SKILLS & EXPERIENCE

Mandatory

• 5–8+ years of experience in pricing analysis, commercial/cost analytics, category management or procurement operations, with demonstrated seniority.

• Advanced pricing and master-data management, including PIR validation, bulk uploads and data-integrity controls.

• Strong quantitative and modelling skills, including quote/RFQ normalisation, scenario modelling and benchmarking.

• Proven commercial judgment and the ability to flag risks, opportunities and negotiation positions clearly for decision-makers.

• Strong English communication and stakeholder management, including with external vendors, finance and category leadership.

Preferred

• Experience with SAP Materials Management / Procure-to-Pay and BI/analytics tooling.

• Exposure to software licensing, consumption-based pricing and true-up mechanics.

• Familiarity with SBR/category-review pricing cycles and cost-avoidance tracking.

• Experience coaching or leading junior analysts and owning pricing SOPs and governance.

LEVELS & PROGRESSION (I – III)

This role sits at Level III, the senior tier of the Pricing Analyst profile. One job profile spans the levels; seniority (and compensation) is differentiated by scope, autonomy and ownership, and the JD is common across levels.

• Level I — performs pricing data entry, PIR updates and basic validation under SOP and close supervision.

• Level II — owns day-to-day pricing validation, quote analysis and discrepancy resolution with limited supervision.

• Level III (this role) — is the pricing SME and line lead — owning pricing accuracy standards, deal and benchmarking analysis, escalations, governance and continuous improvement, and coaching junior analysts.