Description
The Pre-Owned Purchase & Payoff Coordinator is responsible for overseeing and coordinating all aspects of the pre-owned vehicle process, from acquisition to sale. This includes vehicle sourcing, reconditioning, pricing, marketing, and sales support.
Responsibilities
- Demonstrating a high “HQ” (Hospitality Quotient) consisting of kindness & optimism, intellectual curiosity, work ethic, empathy, self-awareness, and integrity.
- Receive and process paperwork from the sales department
- Examines purchase vehicle contracts to assure conformity to specified requirements
- Verifies all documents are signed and completed properly
- Processes paperwork on a timely basis
- Posts vehicle purchase transactions to accounting records
- Process lease and finance payoffs through OEM websites
- Perform other tasks as assigned
Qualifications
- Demonstrates a high “HQ” (Hospitality Quotient) consisting of kindness & optimism, intellectual curiosity, work ethic, empathy, self-awareness, and integrity.
- Education: High School Diploma or equivalent
- Experience: 3+ years of general office experience. Accounting experience a plus.
- Understand deadlines and applies an appropriate sense of urgency and prioritization to all tasks
- Ability to read and comprehend instruction and information
- Understand deadlines and applies an appropriate sense of urgency and prioritization to all tasks
- Excellent communication and customer service skills
- Strong attention to detail
- Proficiency in Microsoft Office Suite and dealership management software.
Benefits of Working at Swickard
- Career Path – Swickard isn’t just a J-O-B. You’ll learn and grow into different roles and be able to take on new leadership responsibilities.
- Positive Culture - Be part of a supportive and collaborative team.
- Growth Opportunities - Opportunities for continued personal and professional growth.
- Competitive Compensation - Enjoy a competitive salary and comprehensive benefits package.
- We are an Equal Opportunity Employer and value diversity and inclusion at our company.
About Us
- We were founded in 2014 by Jeff Swickard in Wilsonville, OR.
- We’re a hospitality company that happens to sell cars, parts, and services.
- We are a team. Everyone plays a role in our success.
- Culture: We want to be our customers’ favorite place to purchase, lease, or service their vehicle and we want to be your favorite place to work!
- Highline Brands: Swickard has positioned itself as a leader in highline brands such as Mercedes Benz, BMW, Volvo, Porsche, Lexus, Audi, Land Rover, and more.
- We are consistently ranked as one of the fastest growing dealership groups in the US by Automotive News.
Most people have a stressful experience buying or servicing their car. It shouldn’t be that way. We’re looking for people as crazy as we are about revolutionizing the car-buying experience, and it starts with hospitality. Hospitality isn’t just what we do, it’s who we are. We need exceptionally talented individuals to join our mission and embark on a challenging, rewarding career. Do you have what it takes?
Skills Required
- High School Diploma or equivalent
- 3+ years of general office experience
- Accounting experience
- Proficiency in Microsoft Office Suite
- Proficiency in dealership management software
- Ability to process lease and finance payoffs through OEM websites
- Excellent communication and customer service skills
- Strong attention to detail
- Ability to read and comprehend instructions and information
- Ability to meet deadlines and prioritize tasks with appropriate urgency
- Demonstrated high Hospitality Quotient (HQ): kindness, empathy, integrity, curiosity
Swickard Auto Group Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Swickard Auto Group and has not been reviewed or approved by Swickard Auto Group.
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Strong & Reliable Incentives — Performance-linked pay in sales and finance can deliver strong earnings, with high performers in sales-heavy or leadership roles described as doing well. Several role ranges indicate six‑figure on‑target potential where volume and plan stability exist.
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Flexible Benefits — The package consistently features medical, dental, vision, life insurance, PTO/holidays, discounts, a 401(k), HSA options, and even pet insurance. Company materials and job postings present this breadth across stores.
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Parental & Family Support — Parental leave and FMLA are explicitly listed alongside core medical coverage. This inclusion signals family‑oriented support as part of the standard offering.
Swickard Auto Group Insights
What We Do
Swickard Auto Group is a leading national automotive retailer and one of the West Coast's largest privately owned dealership groups. Operating over 50 franchises across six states, including Alaska, Hawaii, Washington, Oregon, California, and Texas, they specialize in luxury and premium automotive brands. The company is dedicated to redefining the car buying experience by combining operational excellence with a deep-rooted culture of hospitality and community commitment.
