The Portfolio Coordinator supports the Enterprise Portfolio Management Office by administering core portfolio processes, maintaining project status tracking, coordinating intake and routing, and helping the organization meet governance expectations. The role supports project owners by creating visibility, standardizing status updates and driving follow-up across the portfolio.
Responsibilities
- Maintain enterprise project and initiative tracking in Smartsheet or the selected portfolio management system.
- Coordinate monthly and quarterly status collection from project owners, business sponsors and supporting functions.
- Track key milestones, open actions, risks, issues and escalation items across the portfolio.
- Administer intake workflows and help route initiatives to Capital Committee, IT, Procurement, Advanced Technology, Field Readiness, FP&A or departmental queues as needed.
- Prepare portfolio status summaries, governance materials and meeting follow-ups for EPMO and Capital Committee forums.
- Highly organized with strong attention to detail and follow-through.
- High motor: comfortable pushing for updates and keeping momentum across multiple workstreams.
- Willing to get into the weeds, validate status details and ask clarifying questions.
- Strong communication skills and comfort working across levels and functions.
- Practical understanding of project management concepts, milestones, risks, dependencies and status reporting.
Key Traits & Capabilities
- Bachelor’s degree in business, management, finance, operations, information systems or related preferred.
- 1–4 years of experience supporting projects, programs, operations, reporting, business administration or PMO functions preferred.
- Experience with Smartsheet, Microsoft Project, Excel, Power BI, Jira or similar tools is helpful but not required.
- Strong Excel skills and willingness to learn portfolio tools, reporting templates and workflow processes.
- Ability to manage multiple priorities, deadlines and stakeholder requests in a fast-moving environment.
What Success Looks Like in the First 12 Months
- Enterprise project tracking is consistently maintained and trusted by leadership.
- Project owners submit complete and timely status updates through a repeatable process.
- Governance meetings have clearer materials, cleaner follow-ups and better visibility into risks and escalations.
- Intake routing becomes easier for business teams and more consistent for supporting functions.
- EPMO reporting shifts from manual one-off collection to a repeatable operating rhythm.
54,600 - 69,300
Skills Required
- Bachelor's degree in business, management, finance, operations, information systems, or a related field
- 1-4 years of experience supporting projects, programs, operations, reporting, business administration, or PMO functions
- Strong Excel skills
- Ability to manage multiple priorities, deadlines, and stakeholder requests in a fast-moving environment
- Practical understanding of project management concepts, milestones, risks, dependencies, and status reporting
- Experience with Smartsheet, Microsoft Project, Power BI, Jira, or similar tools
What We Do
Murphy USA (NYSE: MUSA) is a leading retailer of gasoline and convenience merchandise with more than 1,700 stores located primarily in the Southwest, Southeast, Midwest and Northeast United States. The Company and its team of over 17,000 employees serve an estimated two million customers each day through its network of retail gasoline and convenience stores in 27 states. The majority of Murphy USA's stores are located in close proximity to Walmart Supercenters, but we also operate standalone stores that market gasoline and other products under the Murphy USA, Murphy Express, and QuickChek brands. Murphy USA ranks 214 among Fortune 500 companies. Such exponential growth speaks to Murphy’s commitment to provide quality fuels, convenient locations and best-in-class customer service. Today, the company continues to move forward for the benefit of its customers, investors, employees and other valued partners by making solid alliances, responsible investments and smarter business practices.
