Why Winebow?
At Winebow, we are strongly committed to creating an environment that fosters diversity, equity, and inclusion. We are intentional in our efforts to ensure that every employee has a sense of value and opportunity in our company, and we work tirelessly to promote a culture of inclusion where our team feels safe, respected, and valued. We want our Winebow family to feel at home and to be empowered to bring their best selves forward.
We seek talent from all backgrounds to join our organization and are dedicated to achieving a diverse workforce in all aspects of employment including but not limited to recruiting, hiring, promotion, training, benefits, wage and salary equity.
The Portfolio Administrator supports the portfolio team in all marketing and administration.
This position must be commutable to either of our office locations in: Pine Brook, NJ, New York, NY, or Glen Allen, VA. This role is hybrid and required to be in the office three days a week.
ESSENTIAL FUNCTIONS:
• Update and enter information into various systems/portals including but not limited to: sales incentive program sheets, pricing adjustments, pricing entries
• Generate pricing and inventory reports and provide to internal business partners as needed.
• Partner with various departments to create applicable POS materials and distribute to internal and external business partners as needed.
• Communicate with internal and external business partners on product information, news, and updates, and provide guidance and direction on general inquiries.
• Create and maintain spreadsheets and systems to track programs including but not limited to presells, product allocations, and limited product offerings.
• Meets agreed upon goals and objectives effectively and in a timely manner.
• Arrives to work, appointments, meetings, and all work-related functions on time and as scheduled.
OTHER FUNCTIONS:
• Follows all safety policies and procedures; communicate hazards and/or suggest improvements to Manager
• Other duties as assigned
WORKING CONDITIONS:
Normal office environment.
EQUIPMENT/MACHINERY USED:
Telephone, copier, computer, calculator, scanner.
PHYISCAL REQUIREMENTS:
Sitting, standing, bending, manual dexterity, reaching, visual acuity, lifting up to 10lbs
MINIMUM REQUIREMENTS:
• High School Diploma or GED.
• Minimum of 2-3 years administrative experience.
• Previous experience in Customer Service preferred.
• Effective and proven communication and organizational skills.
• Intermediate to advanced skills in Microsoft Excel; proficient in Microsoft Outlook, Power Point, and Word.
The salary range for this position is $26.45 - $31.25. We offer a comprehensive benefits package of medical, dental, vision, life, AD&D, 401k with company match, employee purchase program (where licensed) and paid time off. If you are hired at Winebow, your final base salary compensation will be determined based on factors such as geographic location, skills, education and/or experience. In addition to those factors, we consider internal equity of our current team members as a part of any final offer.
EMPLOYERS RIGHTS:
This job description does not list all the duties of the job. You may be asked by management to perform other duties. Winebow has the right to revise this job description at any time. This job description is not a contract for employment. Your continued employment with Winebow is by mutual consent.
Skills Required
- High School Diploma or GED
- 2-3 years of administrative experience
- Effective communication skills
- Organizational skills
- Intermediate to advanced Microsoft Excel skills
- Proficiency in Microsoft Outlook, PowerPoint, and Word
- Previous customer service experience
Winebow Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Winebow and has not been reviewed or approved by Winebow.
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Wellbeing & Lifestyle Benefits — An employee wine purchase program is often highlighted as a standout perk that meaningfully enhances the overall package. These lifestyle benefits add distinctive value alongside otherwise standard offerings.
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Flexible Benefits — Benefits are described as including multiple medical plan choices with HSA availability, plus standard dental, vision, life, and disability coverage. This breadth enables employees to select options that fit individual needs.
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Retirement Support — A 401(k) with a company match is consistently referenced in company materials and job postings. This provides a predictable baseline for long‑term savings.
Winebow Insights
What We Do
Winebow is a national importer and distributor of fine wine and spirits from around the world. The company connects consumers, retailers, wholesalers, and creators through a shared passion for world-class beverages, leveraging a robust national platform to serve as a dedicated partner to its suppliers and customers.
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