Poland - Executive Payables (Internal Only)

Who We Are:

At Inchcape Shipping Services, our vision is to create a connected world where customers can trade successfully and make informed decisions in every port, everywhere. We achieve this by combining our worldwide infrastructure with local expertise, through our global network of more than 250 proprietary offices and a team of over 3,000 dedicated professionals. Our diverse customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors, as well as naval, government, and intergovernmental organisations.

Role Summary:

The role of the Executive Payables will be to provide comprehensive finance operation activities for country under responsibility. The role is responsible for the full accounts payable process for the responsible area (UK and Scandinavia).

Contract: Permanent 

Location: Gdynia, Poland (Remote)

Internal Applicants Only 

Key Responsibilities:

• Process and post supplier invoices and employee expense claims accurately and on time.
• Reconcile supplier Statements of Account (SOAs) and resolve any discrepancies.
• Complete daily bank statement reconciliations and maintain accurate financial records.
• Prepare and process supplier payments through Kyriba and manual payment methods.
• Issue commission invoices and monitor supplier accounts.
• Support the DA team with the accurate processing of financial documentation.
• Prepare weekly payment forecasts and provide visibility of upcoming payments.
• Coordinate Cash to Master (CTM) orders as required.
• Assist with supplier invoice and payment queries.
• Support the Finance Manager with month-end closing activities, reconciliations and reporting.
• Liaise with suppliers and internal teams to resolve finance-related queries.
• Provide general finance support and assist with ad hoc tasks as required.

Candidate Requirements:

• Finance and accounting bachelor’s degree.
• Finance and Accounting background with at least 2 years of experience in multinational environment.

• Accounting principles: Understanding debits, credits, accrual concepts, and general ledger basics.
• AP lifecycle: Familiarity with the end-to-end invoice-to-pay process, matching purchase orders, and handling expense reports.
• Compliance and regulations: Awareness of local tax codes, VAT/GST rules, and internal financial controls.
  
• U4 knowledge desirable. 
• Proficiency in MS Office applications (Excel, Word, Outlook).
  
• Good knowledge of English in speaking and writing.
• Interpersonal skills allowing smooth operation in multinational environment.

You will receive: 

A diverse range of benefits, depending on your geographical location. At this instance, you will enjoy:

• A place to grow your career - we’ll help you set big goals and exceed them.
• Competitive salary package.
  
• Work with talented, committed, and supportive teammates.
• Value Award celebration events.

Why Inchcape Shipping Services?

We believe in building a diverse and high-performing workforce, that works together to provide our customers with the exceptional service they deserve. To reach the highest standards we depend on our people, their welfare, training, and expertise. We realise the value of our staff and know that your unique experiences, skills, and passions will help you to build a rich and rewarding career in our dynamic industry.

Our values are at the centre of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these: 

Global Perspective - we connect the world and see the bigger picture. 

The Power of People - we rely on the strength of local agent knowledge and relationships. 

Progress - we adopt new thinking and push for positive change in our industry. 

#WeAreInchcape

Inchcape is an Equal Opportunities Employer - equality, diversity, and inclusion are at the heart of everything we do. Working in a diverse society, we recognise that our customers, colleagues, and contractors are central to our success. 

Additional Information:

Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation depending upon your geographical location. 

To protect the interests of all parties, Inchcape will not accept unsolicited or speculative resumes from recruitment agencies and will not be responsible for any fees associated with them.

#LI-DNI