We are currently looking for PMO & Portfolio Coordination Consultant for our Qatar operations
Role summary:
The PMO & Portfolio Coordination Consultant will support the Strategy PMO in portfolio reporting, CapEx planning coordination, governance follow-up, and executive management reporting. The role requires strong hands-on coordination, data consolidation, stakeholder follow-up, and reporting skills to ensure accurate, timely, and actionable portfolio information across business, Finance, and PMO stakeholders.
Key responsibilities
Portfolio Reporting & Monitoring
• Consolidate updates from project managers and business units
• Maintain portfolio dashboards and project trackers
• Perform data-quality reviews and challenge missing or inconsistent information
• Prepare weekly, monthly, and ad hoc portfolio reports
• Track milestones, approvals, deliverables, and outstanding actions
• Proactively follow up with stakeholders for timely updates
• CapEx Planning & Coordination
• Coordinate annual CapEx collection across divisions and subsidiaries
• Consolidate and validate CapEx submissions
• Track CapEx requests through governance and approval stages
• Reconcile CapEx information across business, Finance, and PMO records
• Prepare prioritization and management decision packs
• Maintain CapEx pipelines and trackers
• Support reforecasting and budget-adjustment exercises
• Produce reporting on CapEx consumption, pipeline, and approval status
• PMO Coordination & Management Reporting
• Coordinate governance meetings and prepare agendas, packs, and minutes
• Maintain action logs and follow up on outstanding actions
• Develop executive presentations and management reports
• Analyze portfolio information and highlight key observations
• Support project managers in complying with PMO requirements
Required skills
• Strong hands-on PMO / portfolio coordination experience
• Advanced Excel skills, including pivot tables, lookups, reporting, and data reconciliation
• Excellent PowerPoint and executive presentation skills
• Experience with portfolio/project management systems, preferably Planview and/or MS Project
• Strong data validation, cleansing, and reconciliation capabilities
• Strong stakeholder coordination and follow-up skills
• Ability to work with senior stakeholders and across PMO, Finance, and business teams
• Excellent written and verbal communication skills
Joining time frame: 2 weeks (maximum 1 month)
Skills Required
- Strong hands-on PMO or portfolio coordination experience
- Advanced Microsoft Excel skills, including pivot tables, lookups, reporting, and data reconciliation
- Excellent Microsoft PowerPoint and executive presentation skills
- Experience with portfolio or project management systems, preferably Planview or Microsoft Project
- Strong data validation, cleansing, and reconciliation capabilities
- Strong stakeholder coordination and follow-up skills
- Ability to work with senior stakeholders across PMO, Finance, and business teams
- Excellent written and verbal communication skills
- Availability to join within two weeks, with a maximum joining timeframe of one month
What We Do
VAM Systems is a Business Consulting, Technology Solutions and Professional Services organization working with major organizations in USA, UAE, Bahrain, India, Singapore and Australia. Delivers leading edge information and communication technology based business solutions to enable our clients to continuously stay ahead and achieve sustainable profit and consistent growth by leveraging new channels of customer engagement and service delivery as well as better and efficient employment of resources and processes with measurable parameters for performance. While our local presence assists us in better understanding of the local needs, our global presence assist us to offer solutions strengthened by experience in leading markets globally.
