Physical Assets Analyst

Job Summary

The Physical Assets Analyst reports to the Senior Vice President of Physical Assets and helps develop methods and practices to control maintenance-related and capital expenditures by reviewing and analyzing all invoices and preparing analytical reports with graphs, charts, and other visualizations, to identify averages, outliers, trends, and other useful information with which to make recommendations to improve cost control and efficiencies.

The successful candidate will embody and work to reinforce MAA’s Core Values.  Those values include:

• Appreciating the uniqueness of each individual

• Communicating openly and with integrity

• Embracing opportunities

• Doing the right thing at the right time for the right reasons

Duties and Responsibilities

• Reviews and analyzes invoice images using specialized software, updates with important data from the invoice, and evaluates whether prices are within market norms for maintenance-related and capital expenditures.

• Calculates and communicates metrics for individual properties, portfolios, markets, or divisions, including specified contracted service cost average and range, and advises Regional Service Directors and Property Operations to ensure compliance with company pricing benchmarks or other alternatives.

• Calculates the average cost of specified products and identifies vendors with the lowest, highest and average costs.  Analyzes selected products to assess performance and cost feasibility and recommends alternatives to ensure qualify and cost effectiveness.

• Identifies trends in maintenance expenses relative to budget and norms by property and makes recommendations for budgetary compliance or adjustments.

• Identifies and make recommendations for costs per square foot, per unit, and per person as requested. 

• Analyzes usage of contracted services by property and budget and makes recommendations to improve management and utilization.

• Identifies non-compliance with approved products or pricing by property. Thoroughly reviews and evaluates practices and expenditures to established standards.  Makes recommendations to modify practices or spending patterns to improve compliance.

• Prepares analytical reports with summaries and supporting data visualizations to communicate research findings and actionable options and recommendations.  Assists with the preparation of regularly scheduled and ad-hoc asset management reports.

• Performs other related duties as assigned to meet the needs of the business. 

Required Qualifications

• Bachelor’s degree and two years of experience in accounting, data analysis, and reporting required, or an equivalent combination of education and experience

• Proficiency with Microsoft Excel and Access required (e.g., pivot tables, charts, database queries).

Preferred Qualifications

• Technical knowledge and experience with SQL, Essbase, Hyperion, or related applications strongly preferred

• Yardi Voyager and Payscan experience preferred

Knowledge, Skills, and Abilities

• Intermediate advanced proficiency in Microsoft Excel and Access applications (e.g., table structures, data types, link tables, advanced relational query design, macros)

• General proficiency with other Microsoft Office applications (e.g., Word, Outlook, PowerPoint)

• Knowledge of Hyperion and other financial reporting software

• Quantitative and qualitative analytical skills to identify trends, anomalies and/or deficiencies

• Initiative and flexibility to continuously improve quality and processes and manage change

• Knowledge and skills to manage projects, organize, prioritize, and meet deadlines

• Skill and ability to execute within a fast-paced and complex environment

• Business and financial acumen

• Quantitative and qualitative analytical skills and attention to detail

• Skill and ability to clearly and concisely communicate verbally and in writing

• Critical thinking, problem-solving and decision-making skills

• Initiative and flexibility to continuously improve quality and processes and manage change

• Knowledge and skills to manage projects, organize, prioritize, and meet deadlines

• Effective communication skills, both verbal and written

Physical and Environmental Requirements

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

• This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Disclaimer

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.