Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.
The American Express Global Business Travel Meetings & Events team is dedicated to creating exceptional pharmaceutical congresses and meetings that drive meaningful outcomes for our global clients. We work at the intersection of strategy, logistics, and relationship management—partnering closely with pharmaceutical companies to design and execute sophisticated, high-impact events. If you thrive in a fast-paced environment where attention to detail meets creative problem-solving, and you're passionate about delivering excellence in the pharma space, this is the role for you.
What You'll Do on a Typical Day
- Serve as the primary client liaison for pharmaceutical meetings and congresses, managing all aspects from contract execution through final billing
- Establish project timelines and coordinate with clients and suppliers to ensure accurate handling of all program details
- Negotiate and manage hotel, congress, DMC, air travel, and third-party contracts while monitoring attrition and cancellation policies
- Conduct site inspections, produce detailed program itineraries, and coordinate all program logistics and materials
- Manage overall program budgets, forecast financials, and audit billing for accuracy while communicating budget updates to clients
- Lead cross-functional teams and maintain proactive communication with stakeholders through regular status meetings
- Handle multiple projects simultaneously while maintaining accuracy, meeting deadlines, and exceeding client objectives
- Evaluate program impact, conduct debriefs, and identify opportunities for continuous improvement
- Manage VIP logistics and special projects as requested by leadership
What We're Looking For:
- REQUIRED: 3-5 years of meeting planning experience with at least 2 years supporting pharmaceutical meetings/congresses with 100+ HCP delegates
- REQUIRED: Demonstrated experience with major pharmaceutical congresses (ASCO, ESMO, or similar)
- Advanced proficiency in Microsoft Word and Excel with experience in meeting industry technology (CVENT preferred)
- Advanced oral and written presentation skills with ability to communicate effectively at all management levels
- Proven ability to work accurately, meet tight deadlines, manage multiple projects, and handle change with flexibility
- Strong analytical and problem-solving skills with demonstrated technology aptitude
- 4-year degree and/or CMP (Certified Meeting Professional) designation preferred
- Willingness and ability to travel up to 40% by airplane, boat, rail, and/or car if requested
Location
Spain
The #TeamGBT Experience
Work and life: Find your happy medium at Amex GBT.
Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family.
Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.
Develop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.
We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.
And much more!
All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.
Click Here for Additional Disclosures in Accordance with the LA County Fair Chance Ordinance.
Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process. For details regarding how we protect your data, please consult the Amex GBT Recruitment Privacy Statement.
What if I don’t meet every requirement? If you’re passionate about our mission and believe you’d be a phenomenal addition to our team, don’t worry about “checking every box;" please apply anyway. You may be exactly the person we’re looking for!
Skills Required
- 3-5 years of meeting planning experience
- At least 2 years supporting pharmaceutical meetings or congresses with 100+ healthcare professional delegates
- Demonstrated experience with major pharmaceutical congresses, such as ASCO, ESMO, or similar
- Advanced proficiency in Microsoft Word and Excel
- Experience with meeting industry technology; Cvent preferred
- Advanced oral and written presentation skills
- Ability to communicate effectively at all management levels
- Ability to work accurately, meet tight deadlines, manage multiple projects, and handle change flexibly
- Strong analytical and problem-solving skills
- Demonstrated technology aptitude
- Four-year degree and/or Certified Meeting Professional designation
- Willingness and ability to travel up to 40% by airplane, boat, rail, and/or car
American Express Global Business Travel Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about American Express Global Business Travel and has not been reviewed or approved by American Express Global Business Travel.
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Healthcare Strength — Healthcare coverage is described as comprehensive, including medical, dental, vision, life, disability, and access to physician consultations in some cases. Emotional and mental-health resources are also highlighted, including counseling, crisis support, and webinars for employees and immediate families.
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Leave & Time Off Breadth — Time off and flexibility options are portrayed as broad, including PTO that combines vacation and sick time, with potential to purchase additional vacation in some locations. Flexible arrangements are described as available in parts of the organization, including remote work and options like part-time schedules, job sharing, and sabbaticals where supported.
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Retirement Support — Retirement support is positioned as available through locally competitive programs, including a U.S. 401(k) with employer matching after a service period. Ownership-related benefits are also present via an employee stock purchase plan offered in many countries.
American Express Global Business Travel Insights
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What We Do
American Express Global Business (Amex GBT) is the world’s leading B2B travel platform, providing software and services to manage travel, expenses, meetings & events for companies of all sizes. Our solutions include: Egencia: the leading software as service travel platform for small and medium-sized enterprises (SMEs). Ovation: the solution synonymous with high-touch travel service. The Neo Technology Group: a technology-focused team that builds cloud-based travel solutions. Meetings & Events: providing solutions for a single meeting or an entire meetings portfolio. Global Business Consulting: customized services to help clients optimize their travel program.
Why Work With Us
Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success. Ready to explore a career path? Start your journey with us - apply now!
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