Personal Assistant

We are looking for a highly organized, proactive, and business-oriented Executive Business Assistant to support both the SVP Business Growth and the VP Engineering.

This role serves as a trusted partner, providing executive, operational, and administrative support while ensuring smooth coordination across global business activities, engineering operations, executive meetings, and international travel. The ideal candidate thrives in a fast-paced environment, manages multiple priorities with ease, and maintains the highest level of professionalism and confidentiality.

Responsibilities:

·        Manage complex calendars, scheduling, and executive priorities for both executives.

·        Coordinate domestic and international travel, including travel plans, accommodations, visas, and logistics.

·        Prepare meeting agendas, presentations, briefing materials, meeting minutes, and follow-up actions.

·        Coordinate cross-functional activities with Sales, Engineering, Product, Marketing, Finance, HR, Legal, and Operations.

·        Support leadership meetings, customer visits, board preparations, conferences, and company events.

·        Manage executive communications, documentation, expense reports, invoices, and administrative processes.

·        Track action items and ensure timely execution of executive commitments.

·        Handle sensitive and confidential information with discretion and professionalism.

•                   3–5 years of experience supporting senior executives (VP/SVP/C-level), preferably in a high-tech environment.

•                   Excellent organizational, multitasking, and coordination skills.

•                   Strong written and verbal communication skills in English.

•                   High proficiency with Microsoft Office (including Excel and Outlook), Teams, Google Workspace, and productivity tools.

•                   Experience coordinating international travel and executive logistics.

•                   Personal Attributes

•                   Highly organized and detail-oriented.

•                   Proactive with a strong sense of ownership.

•          Excellent interpersonal and communication skills.

•          Able to prioritize, adapt quickly, and work under pressure.

•          Professional, discreet, and trustworthy.