The Role
The Personal Assistant will support the CEO/Director with administrative tasks, manage communications, coordinate meetings, and maintain records. Proficiency in Microsoft Office is essential.
Summary Generated by Built In
Job Summary:
Our client, a leading Mining Company, is seeking a highly competent and proactive Personal Assistant (PA) to support the CEO/Director in the smooth execution of daily operations and administrative functions. As a key member of the Executive Office, the PA will play a pivotal role in ensuring effective time management, seamless communication, and efficient coordination across departments. The ideal candidate will demonstrate a high level of professionalism, discretion, and outstanding interpersonal skills, with the ability to thrive in a fast-paced and dynamic executive environment. This is a critical role requiring initiative, reliability, and a solutions-oriented mindset to support top-level leadership.
Responsibility:
- Administrative & Secretarial Support.
- Draft, edit, and manage official letters, memos, reports, and email correspondence.
- Maintain the CEO/Director’s calendar, including scheduling appointments, meetings, and
travel plans.
- Prepare and distribute Minutes of Meetings (MoMs), and ensure timely tracking and
follow-up on action items.
- Guest & Visitor Management.
- Welcome and assist office visitors and guests with professionalism and warmth.
- Coordinate hospitality needs for meetings and in-office events.
- Internal Coordination & Follow-Up.
- Liaise with internal teams to follow up on pending matters and report progress to the
CEO/Director.
- Track deadlines, deliverables, and executive-level tasks to ensure timely completion.
- Documentation & Record-Keeping.
- Maintain confidential files and records with high levels of accuracy and security.
- Manage incoming and outgoing correspondence and ensure efficient information flow.
- Support in Meetings & Events.
- Assist in planning and organizing internal and external meetings and events.
- Ensure all materials, logistics, and documentation for meetings are prepared in advance.
Requirements
- Bachelor’s degree in Business Administration, Management, or a related field.
- 4–6 years of experience in a similar executive support role.
- Proficient in written and spoken English.
- Strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Proven experience in drafting business correspondence and preparing professional
minutes.
- Excellent organizational and time-management capabilities.
- Strong interpersonal and communication skills.
- Discretion and confidentiality in managing sensitive information.
- Proactive approach with the ability to multitask and prioritize effectively.
- Professional appearance and a courteous, positive demeanor.
Skills Required
- Bachelor's degree in Business Administration, Management, or related field
- 4-6 years of experience in a similar executive support role
- Proficient in written and spoken English
- Strong command of Microsoft Office Suite
- Proven experience in drafting business correspondence
- Excellent organizational and time-management capabilities
- Strong interpersonal and communication skills
- Discretion and confidentiality in managing sensitive information
- Proactive approach with the ability to multitask and prioritize effectively
- Professional appearance and a courteous, positive demeanor
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The Company
What We Do
Shugulika Africa Limited is a quality service provider with over 12 years of industry experience, specializing in recruitment, headhunting, HR consulting, training, payroll services, and other HR services.
