The Role
The Personal Assistant will support a top manager with administrative and lifestyle tasks, manage schedules, organize trips, and communicate with clients.
Summary Generated by Built In
BrainRocket is a global company creating end-to-end tech products for clients across Fintech, iGaming, and Marketing. Young, ambitious, and unstoppable, we've already taken Cyprus, Malta, Portugal, Poland, and Serbia by storm. Our BRO team consists of 1,300 bright minds creating innovative ideas and products. We don’t follow formats. We shape them. We build what works, launch it fast, and make sure it hits.
Now we're on the lookout for a skilled and dynamic Personal Assistant to become an integral part of our team, working hand-in-hand with one of our esteemed top managers. This is a unique opportunity to directly support and collaborate closely with a key decision-maker within our organization, playing a pivotal role in their day-to-day operations and contributing to their overall effectiveness and success.
Responsibilities:
- Provide comprehensive administrative and lifestyle support to the executives;
- Act as the point of contact between the manager and internal/external clients;
- Manage the extensive schedule, including meetings and calls with participants in different time zones;
- Organize and coordinate business and private trips, including arranging visas, transportation, accommodation, restaurants, business events, and entertainment;
- Maintain records of personal documents (passports, insurances, vehicle and real estate certificates) and ensure their renewal upon expiration;
- Handle all the requests and queries appropriately;
- Produce reports, presentations and briefs.
Requirements and skills:
- Proven work experience as a Personal Assistant;
- Advanced knowledge and skills in Microsoft Office suite (Word, Excel, PowerPoint, Outlook);
- Fluency in spoken and written English.
- Up-to-date with the latest office gadgets and applications;
- Ability to multitask and prioritize daily workload;
- Excellent verbal and written communication skills;
- Discretion and confidentiality;
- Quick-thinking, excellent organizational skills, attention to detail;
- Out-of-the-box thinking.
What You’ll Get:
- Learning and development opportunities and interesting, challenging tasks.
- Opportunity to develop language skills, with partial compensation for the cost of English and Portuguese language classes (for localization purposes).
- Partial compensation for tennis and padel lessons.
- Urban Sport membership benefit (the most diverse sports and wellness offering in Europe, with more than 50+ activities).
- Private medical coverage, including inpatient, outpatient, dental care, annual check-ups, and maternity support.
- Time for proper rest, with 24 non-business days per year and an additional 6 paid sick days.
- Transport compensation - 200 euros net per month.
- Competitive remuneration level with annual review.
- Team building activities.
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Skills Required
- Proven work experience as a Personal Assistant
- Advanced knowledge and skills in Microsoft Office suite
- Fluency in spoken and written English
- Ability to multitask and prioritize daily workload
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The Company
What We Do
BrainRocket is a multinational IT company creating end-to-end tech products for clients across Fintech, iGaming, and Marketing.
