Personal Assistant – Specialty Underwriting & Reserving (Reporting to Senior EA)
POSITION SUMMARY
The Personal Assistant provides administrative and coordination support to the Specialty Underwriting & Reserving teams in London. This role sits between the Team Assistant and Executive Assistant levels and is designed to offer increased responsibility, direct stakeholder interaction, and progressive ownership of tasks.
Working closely with the Senior Executive Assistant and partnering with the broader EA/PA community, the Junior PA will support diary coordination, meeting preparation, travel logistics, expenses, and team activities. The role will also contribute to office-wide events, assist with branded merchandise coordination, and provide occasional cover across the London admin team.
This position is ideal for someone with administrative experience who is ready to take the next step toward a full PA role, with structured support, coaching, and development opportunities.
ROLE RESPONSIBILITIES
• Coordinate diaries and schedule internal and external meetings for the Specialty Underwriting & Reserving teams, resolving routine clashes with growing independence.
• Prepare meeting logistics including agendas, materials, room bookings, and follow-up actions.
• Act as a professional and reliable point of contact for scheduling matters.
• Assist with arranging business travel for supported managers including flights, visas, accommodation, and ground transportation.
• Prepare complete itineraries and ensure all documentation and approvals are in place ahead of travel.
• Support the Senior EA with more complex travel during busy periods.
• Process expense reports accurately and in a timely manner.
• Assist with preparation of documents, presentations, and ad hoc materials as requested.
• Maintain awareness of team priorities and workflows to support smooth operations.
• Develop an understanding of the Specialty Underwriting and Reserving functions to support administrative needs effectively.
• Support the organisation of team events, internal sessions, and training activities.
• Partner with Senior EAs, PAs, and the Facilities & Administration team to contribute to a seamless client and employee experience.
• Assist in the coordination of London office-wide events such as holiday celebrations, fireside chats, and internal engagements.
• Support branded merchandise management and the distribution of office materials.
• Participate in cross-departmental admin projects as requested.
• Provide cover for EAs and PAs as required (with appropriate guidance), including inbox and diary support.
• Take responsibility for personal development and seek opportunities to progress towards a full PA role.
SKILLS, KNOWLEDGE & EXPERIENCE
Essential
• Around 2+ years’ administrative or Team Assistant experience in a corporate environment.
• Strong Microsoft Office skills (Outlook, PowerPoint, Excel, Word).
• Excellent organisation, accuracy, and attention to detail.
• Confident, professional communication and stakeholder management skills.
• Ability to prioritise and manage multiple tasks, escalating where needed.
• Proactive, adaptable, and service oriented approach.
• Ability to handle confidential and sensitive information appropriately.
Desirable
• Experience booking travel and processing expenses.
• Exposure to financial services, insurance, or a similar fast paced environment.
• Experience supporting multiple stakeholders or senior managers.
Our people are our most valuable resource and core to our success. This is a fast-paced business environment, demanding a strong work ethic and a results-oriented approach. We offer competitive compensation and benefits, a comprehensive talent development program, and a reward system in which employees share in the success of the company. We are an engaged member of the communities in which we live and work and have a locally-led giving philosophy with generous employee matching program, global and local community grants and employee volunteerism.We seek diversity, create equity, and practice inclusion. Our people are at the heart of everything we do. We are an equal opportunity employer. We provide equal opportunity to all qualified individuals regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, marital status, pregnancy, disability, military status or other legally protected categories.
Top Skills
What We Do
RenaissanceRe is one of the world’s leading reinsurance companies, consistently recognised for our innovation, technical excellence and creative problem-solving.
Our clients are multi-national organizations and government entities who turn to us to help manage the risks of operating in a volatile and uncertain world, including climate change, natural hazards like wildfires and hurricanes, cyber threats and significant societal upheaval.
We’re proud of our world-class reputation for exceptional performance and being a trusted partner, there for our clients when it matters most. Our corporate purpose is to protect communities and enable prosperity. When disaster strikes, the claims we pay help keep businesses open and communities rebuild.
Ensuring that our technology ecosystem can anticipate and respond to unprecedented global change in the world order is an imperative. It is only through continuously seeking to innovate through transformative technology that we can deliver our strategic business priorities, aims, and objectives.
RenaissanceRe’s name comes from our founders’ intention to create a renaissance in quantifying and managing risk. Our success depends on the unique way we combine information, experience and technology to empower our decisions. We have developed new and cutting-edge technologies since the day we started in 1993 and have long been recognized as pioneers and technical innovators; designing and engineering solutions to rapidly serve clients and help them dynamically manage their business
