Personal Assistant

Personal Assistant to Executive Director

Part-time (21 hours per week)

3 Month Rolling Contract

Division – Authorisations

Team - Authorisations Executive Director’s Office

Department – ED Office of Authorisations

Salary - Ranging from £160.00 to £211.54 per day (Salary offered will be based on skills and experience)

About the FCA

The FCA regulates the conduct of 45,000 firms in the UK to ensure our financial markets are honest, fair and competitive. Follow this link to find out more About the FCA.
Working closely with the Executive Director (ED) to deliver their priorities for the FCA, and ensure the overall effectiveness of the support to the ED. This involves working closely with the ED's Private Secretary and administrators across the Division

What will you be doing?

• Strategically schedule and prioritise the Executive Director (ED), engagements to optimise their time

• Coordinate ED’s participation in senior meetings, committees, conferences, and speaking engagements, including travel, accommodation, and expenses

• Ensure the ED is well-prepared for meetings by managing briefing materials, organising day packs, and maintaining OneNote for easy access to relevant documents

• Oversee ED’s inbox and correspondence, triaging messages, drafting responses, and handling key communications

• Schedule regular meetings and maintaining strong relationships with key partners, including Board level (C-suite) members and regulatory family

• Manage internal communications, cascading divisional updates and ensuring alignment with wider organisational communications

What will you get from the role?

• Joining Authorisations at the FCA, at the start of the FCA’s new strategy and participate in growth initiatives

• Gain access to senior decision makers in financial regulation – both within FCA, and with external stakeholders

Which skills are required?

We are a Disability Confident Employer; therefore, disabled people or individuals with long-term conditions who best meet the minimum criteria for a role will go through to the next stage of the recruitment process. (To learn more about the Disability Confident Scheme Click Here)

Minimum

• Significant PA or secretarial experience working in a fast-paced environment

• Demonstrable experience of managing the diary and inbox of a director or similar

Essential:

• Strategic mindset with the ability to make connections between incoming emails and pre-empt ED needs and making decisions

• Professional liaison skills to build relationships with senior internal and external stakeholders (C-suite)

• Strong organisational, prioritisation and time management skills, to work efficiently under tight deadlines and adapt to changing circumstances

• Exceptional verbal and written communication skills

• Proficiency in Word, Excel, OneNote, PowerPoint & Outlook

Our Values & Diversity

We are proud to be an inclusive employer and our ambition is to cultivate a culture for all employees that respects their individual strengths, views, and experiences. We believe that our differences and similarities enable us to be a better organisation – one that makes better decisions, drives innovation, and delivers better regulation.

Within the workplace you will have access to various employee resource groups which aim to promote and achieve a healthy work / life balance and support our diversity ambitions.
 

Did you know?

The FCA is committed to achieving greater diversity across all levels of the organisation. Given this, we particularly welcome applications from men, minority ethnic, disabled, and neurodivergent candidates for our PBS role.

Benefits of working at the FCA

• 25 days holiday per year pro rata, plus bank holidays

• Hybrid working (work from home up to 60% of your time)

• Gym available to use in the office

We welcome applications from candidates who are looking for flexible arrangements.  Many of our staff work flexibly including working part-time, staggered hours, and job shares.  We can’t promise to give you exactly what you want but we can explore what might work best for both sides.

Follow this link to see what life is like at the FCA - Life at the FCA

Application Support

We are dedicated to removing barriers and ensuring our application process is accessible to everyone. We offer a range of adjustments to make your application experience as comfortable and straightforward as possible.

If you have an accessibility need, disability, or condition requiring changes to the recruitment process, please contact your recruiter using the details below and they will be happy to discuss this further with you.

Useful Information and Timeline

• This role is graded as Associate, Regulatory

• You will need security clearance for this role

Your Recruiter will discuss the process in detail with you during screening for the role, therefore, please make them aware if you are going to be unavailable for any date during this time. 

Got a question?

If you are interested in learning more about the role, please contact: [email protected].

Applications must be submitted through our online portal. Applications sent via email will not be accepted.