Personal Assistant

Paradise Media is a privately owned media company with a global portfolio of sports and iGaming brands. We build and grow content-led websites for international audiences, with SEO as a core traffic channel.

About the role

We’re looking for a Personal Assistant to work closely with our CEO and support him with his day-to-day priorities. This will be a mix of business, administrative and personal support, so we’re looking for someone who is comfortable taking ownership of different things as they come up.

The role can include managing schedules and appointments, coordinating business and personal travel, handling bookings, invoices and expenses, arranging purchases and deliveries, running errands, and following up with employees, vendors or service providers.

We’re looking for someone who is organized, reliable and proactive. A big part of the role is being able to keep track of what needs to get done, follow through on things without being reminded and find solutions when plans change. Since this person will be working closely with the CEO, discretion and good judgment are important. The role will involve access to both business and personal information, so we need someone trustworthy and comfortable handling confidential matters.

The position will primarily be based from our Malta office, although there will be times when tasks need to be handled outside of the office. There may also occasionally be requests that need attention outside normal working hours, so some flexibility and responsiveness will be part of the role.

Roles & Responsibilities: 

• Manage the CEO’s calendar, meetings, appointments and day-to-day schedule.
• Coordinate business and personal travel, including flights, hotels and transportation.
• Handle bookings, reservations, purchases and deliveries.
• Assist with invoices, expenses and payment follow-ups.
• Run reasonable business and personal errands when needed.
• Coordinate with employees, vendors, advisers and service providers.
• Keep track of open items and make sure things are followed through.
• Help organize meetings, visitors and other arrangements.
• Research and arrange services or purchases as needed.
• Handle confidential business and personal information with discretion.
• Help with other reasonable day-to-day requests that fall within the PA role.

Requirements:

• Previous experience as a Personal Assistant, Executive Assistant, Office Manager or in a similar role.
• Highly organized, reliable and able to manage multiple priorities.
• Proactive and comfortable working independently.
• Strong English communication skills.
• Good judgment and discretion.
• Comfortable dealing with changing priorities and last-minute requests.
• Practical and resourceful with a get-things-done attitude.
• Comfortable working closely with a CEO and providing hands-on support.
• Comfortable with some flexibility outside normal working hours when needed.
• Able to work on-site in Malta and handle tasks outside the office when required.
• A valid driving licence is a plus.

Working Arrangements:

This is a full-time position based on a normal 40-hour working week and primarily based from our Malta office.

Because the role directly supports the CEO, some flexibility may be required depending on his schedule and business needs, including occasional support during evenings or weekends. Any additional hours will be handled in accordance with the employment agreement and applicable Maltese requirements.

Our Benefits:

We offer a competitive salary, and the opportunity to work with a talented and passionate team in a stable, privately owned company that is investing heavily in AI.