The Role
Provide high-level executive support to the CEO including calendar and email management, travel planning, drafting communications, meeting coordination and minutes, follow-up on action items, confidential record-keeping, research and special projects to ensure smooth CEO operations.
Summary Generated by Built In
We are seeking a highly organized, proactive, and dedicated Personal Assistant (PA) to support the Chief Executive Officer of a leading FMCG manufacturing company in the UAE. The ideal candidate will serve as the CEO’s right hand, ensuring seamless daily operations, efficient time management, and effective communication within and outside the organization. This role requires professionalism, discretion, and the ability to work in a fast-paced, dynamic business environment.
Key Responsibilities:
- Serve as the primary point of contact between the CEO and internal/external stakeholders.
- Manage and prioritize incoming communications, including emails, phone calls, and correspondence.
- Draft, review, and prepare official communications, reports, and presentations on behalf of the CEO.
- Organize and maintain the CEO’s calendar, including scheduling meetings, appointments, and events.
- Arrange complex and detailed travel plans, itineraries, and agendas, ensuring smooth logistics.
- Prepare briefing materials and ensure the CEO is well-prepared for meetings and trips.
- Coordinate, attend, and document minutes for key meetings.
- Follow up on action points and ensure timely completion of assigned tasks.
- Liaise with different departments to ensure alignment on CEO’s directives.
- Maintain confidential records, files, and documents with the highest level of discretion.
- Manage task lists and provide daily follow-up to ensure priorities are met.
- Support in research, project coordination, and special assignments as directed by the CEO.
- Uphold professional representation of the CEO in all dealings.
- Perform ad hoc tasks and assignments to support executive-level decision-making and operations.
Requirements
To be considered for this role, you need to meet the following criteria:
- Bachelor’s Degree in Business Administration, Office Management, or a related field (preferred).
- Fluent in Arabic and English (spoken and written)
- Minimum of 5+ years’ proven experience as a Personal Assistant, Executive Assistant, or similar role (preferably in manufacturing, FMCG, or related industries).
- Strong organizational, multitasking, and time-management skills.
- Excellent communication and interpersonal skills, with the ability to interact confidently at all levels.
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and business correspondence.
- Ability to work under pressure, handle sensitive information with confidentiality, and adapt to changing priorities.
To view other vacancies we have, please check our website (www.blackpearlconsult.com) and follow us on our social media accounts - LinkedIn / Facebook / Twitter / Instagram
Disclaimer: Black Pearl will never ask for money or any form to charge our candidates just to process or consider their application for any of our available vacancies. If you happen to receive such request from any members of our staff or other individuals claiming to be part of Black Pearl, please do call our office at +9712 622 55 03 or drop us a message on our website.
Skills Required
- Bachelor's Degree in Business Administration, Office Management, or related field
- Fluent in Arabic and English (spoken and written)
- Minimum of 5+ years proven experience as a Personal Assistant, Executive Assistant, or similar role
- Strong organizational, multitasking, and time-management skills
- Excellent communication and interpersonal skills with ability to interact at all levels
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and business correspondence
- Ability to work under pressure, handle sensitive information with confidentiality, and adapt to changing priorities
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The Company
What We Do
Black Pearl is a leading HR consultancy and specialist recruitment firm based in the UAE and GCC. They provide customized HR solutions, executive search, and strategic recruitment services across various corporate support, finance, accounting, and business operations roles, helping clients achieve success through tailored staffing and HR consulting services.
