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The Role
Provides finance and accounting support, including bookkeeping, payroll, invoicing, BAS/GST preparation, budgeting, cash flow, reporting, and debt follow-up. Also manages childcare administration across two sites, including enrolments, subsidies, compliance, staffing records, and occupancy reporting. Supports executive administration, recruitment, onboarding, diary management, systems development, process documentation, and communication with families and staff.
Summary Generated by Built In
This is a remote position.
PERMANENT AU DAYSHIFT, REMOTE
Administration & Accounts Support
Role: Full-Time Role (40 hours
VA Rate: $10-$12 AUD per hour
START ASAP
Role Purpose
Role Purpose
- Additional full-time staff member to support the client directly in her business
- Role combines Finance & Accounts, Childcare Administration, Compliance, Executive Support, HR, and Systems.
- CPA qualified
- Strong accounting and finance background
- ISO experience
- Bookkeeping
- Payroll, including Single Touch Payroll (STP) and superannuation
- Weekly and monthly invoice batching
- Experience with Xero
- BAS and GST preparation
- Budgeting and cash flow management
- Separate financial reporting for each centre
- Fee collection, debt follow-up, and payment plans
- Childcare administration experience across multiple sites
- Child enrolments
- Waitlist management
- New family orientation
- Child Care Subsidy (CCS) administration
- PRODA
- Enrolment notices
- PRODA
- Occupancy tracking and reporting
- Strong software skills, particularly OWNA
- Policy and compliance administration
- Strong knowledge of:
- National Quality Framework (NQF)
- National Quality Standard (NQS)
- Education and Care Services National Law & Regulations
- National Quality Framework (NQF)
- Support with Assessment & Rating preparation
- Quality Improvement Plans (QIPs)
- Notifications and correspondence with the NSW Department of Education via NQA IT System
- Maintain:
- Staff qualifications
- Certificates
- WWCC registers
- Staff qualifications
- Monitor staff-to-child ratios and rostering compliance
- Understanding of the Children’s Services Award and relevant employment obligations
- Privacy and record-keeping compliance
- Excellent written and spoken English
- Comfortable writing and sending emails to parents and staff
- Calling parents and staff when required
- Professional and warm communication with families
- Diligent and reliable follow-up
- Act as Executive Assistant to Christine
- Diary management
- Meeting management
- Diary management
- Staff recruitment support
- Staff onboarding
- Record-keeping
- Develop systems, processes, and procedures that work consistently across both centres
- Create flowcharts
- Advanced Microsoft Office, particularly Excel
- Highly organised and able to manage competing priorities across two sites
CPA/Accounting + Childcare Administration + Australian childcare compliance experience + strong systems/Excel capability + executive support skills.
Major advantage: Someone who can function as a finance/accounting lead + childcare administrator + compliance coordinator + EA, rather than being purely an accountant.
Skills Required
- CPA qualification
- Strong accounting and finance background
- ISO experience
- Childcare administration experience across multiple sites
- Experience with Xero
- Experience with payroll, Single Touch Payroll, and superannuation
- Experience preparing BAS and GST
- Knowledge of the National Quality Framework and National Quality Standard
- Knowledge of Education and Care Services National Law and Regulations
- Child Care Subsidy administration experience, including PRODA and enrolment notices
- Strong OWNA software skills
- Experience supporting Assessment and Rating preparation and Quality Improvement Plans
- Knowledge of NSW Department of Education NQA IT System
- Understanding of the Children's Services Award and relevant employment obligations
- Strong Microsoft Office and advanced Excel skills
- Excellent written and spoken English
- Executive support skills, including diary and meeting management
- Staff recruitment, onboarding, and record-keeping experience
- Ability to manage competing priorities across two sites
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The Company
What We Do
Scale-X is a leading Australian-based remote staffing and outsourcing solution built to empower businesses to scale smart and parents to thrive in sustainable work-from-home careers. They specialize in connecting top-tier virtual professionals with high-growth companies across the globe.
