Jobs at Scale-X Solutions

Processes batches of consultant documents by reviewing templates, assigning organizations, adding logos and names, formatting files, converting documents to PDF, and checking accuracy. Maintains organized file repositories, applies naming conventions, tracks progress, reports discrepancies, and completes administrative tasks independently while meeting deadlines.

Provides finance and accounting support, including bookkeeping, payroll, invoicing, BAS/GST preparation, budgeting, cash flow, reporting, and debt follow-up. Also manages childcare administration across two sites, including enrolments, subsidies, compliance, staffing records, and occupancy reporting. Supports executive administration, recruitment, onboarding, diary management, systems development, process documentation, and communication with families and staff.

Perform bookkeeping and accounting assistant duties using Acumatica: data entry, bank reconciliations, AR/AP and payroll management, intercompany invoicing, invoice uploads, weekly and quarterly reporting, assist with year-end audits, vendor/customer communications, expense and reimbursement processing, reconciliation of equipment hours, and ad-hoc admin tasks.

Provide bookkeeping and accounts support for an Australian law firm using Xero and Smokeball. Duties include transaction entry, bank reconciliations, A/R and A/P processing, payroll assistance, invoice uploads, weekly and quarterly reporting, vendor/client communications, debt recovery, and maintaining audit-ready confidential records.

Design, build and maintain automation and AI/LLM integrations to reduce manual work, improve accuracy and security, connect business systems, create dashboards, and enforce governance, documentation and testing so tools are reliable and auditable.

Responsible for bookkeeping and accounting tasks for Australian clients, including transaction recording, accounts payable/receivable, and financial reporting.

Assess thermal performance of buildings for compliance, provide solutions, conduct quality assurance reviews, and maintain high customer service standards.

The Operations/Account Manager oversees daily operations, manages client relationships, optimizes workflows, recruits staff, monitors team performance, and resolves client issues to ensure operational efficiency.